Portfolio Administrator

HeadInvest 

Portfolio Administrator  

Portland, Maine  

HeadInvest is seeking a Portfolio Administrator, to be based in their downtown Portland, Maine office.  HeadInvest is a fast-growing RIA helping institutions, individuals and families achieve their financial goals by building, managing and preserving their financial resources.  This is a full-time, in-office position that plays an essential role in providing direct client services and works closely with portfolio managers and the client services team. 

• Bachelor’s degree, or other formal education, or minimum of five years of experience in lieu, in a financial service-related field. 
• A minimum of five years of proven successful client service experience in a financial service-related field. 
• Certification relevant to the financial industry, banking or trust and estate administration preferred. 
• Self-directed/intrinsic motivation; ability to work well independently with minimal to moderate supervision. 
• Demonstrated accuracy and strong attention to detail. 
• Strong proofreading and review skills 
• Working knowledge of MS Office suite products, Black Diamond, AXYS, Assemblage, Adobe and other applicable software required for investment businesses to perform effectively and efficiently to meet client and compliance needs. 
• Willingness and initiative to learn more about the business and industry trends, practices and topics related to job duties. 
• Strong interpersonal skills. 
• Ability to commute to Portland, Maine Monday through Friday

• Annual pay in the range of $65,000 to $85,000  
• Bonus and profit sharing 
• Generous PTO 
• Retirement plan with match 
• Medical, Dental, Vision  
• Health Savings Account 
• Beautiful downtown Portland, ME location with paid garage parking 

• Work closely with the Portfolio/Relationship Managers, maintain primary responsibility for clients and their accounts that are assigned to individual, and provide client services to any other HeadInvest clients when needed. 
• Accurately and efficiently perform, or oversee the completion of, client account administrative tasks such as cash needs and transfers, gifting, obtaining and forwarding tax information, statements and client account data, calculation of IRA client Required Minimum Distributions and trust income distributions. 
• Open and close accounts efficiently by completing required account forms, obtaining the appropriate documents from clients and others as needed, and by working directly with the custodian representatives to complete the process. 
• Work collaboratively with the Client Services Team to streamline processes, policies and procedures for obtaining, recording and maintaining client data and client onboarding, account opening, closing and administration, consistent with achieving HeadInvest’ s goal of providing exemplary client service. 
• Assist with compliance duties as requested. 
• Serve on committee(s) as requested. 

HeadInvest is a fast-growing RIA helping institutions, individuals and families achieve their financial goals by building, managing and preserving their financial resources. HeadInvest is a fast-paced and entrepreneurial environment providing growth opportunities, a robust benefit package and competitive salary. 

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE 

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.