Brand Management & Partnerships Assistant

General SummaryThe Brand Management & Partnerships Assistant supports the Brand Management & Partnerships (BMP) team with administrative assistance for various BMP initiatives including events, activations, and partnerships. Job Functions• Lead agenda preparation, note-taking, and follow-up tracking for meetings with external partners, agencies and vendors, and BMP team meetings.• Organize shared team files, data, and marketing assets in Microsoft SharePoint.• Update and maintain relevant project details in project management software (Airtable, ShotGrid).• Assist in project administration for events, brand activations, partnerships, and other initiatives as needed.• Assist with project tracking, travel booking, and expense reporting.• Support communication with external partners, agencies and vendors, invoicing and billing, scheduling and calendar management.• Provide on-site administrative support for live events, as needed.• Support early-stage research documentation to enable marketing campaign development.Qualifications• 1-2 years of relevant work experience supporting marketing teams and/or programs; entertainment experience preferred.• Demonstrated organizational proficiency, ability to multi-task, prioritize, work under pressure and meet deadlines in a fast-paced environment.• Data entry and database management.• Accounting and invoicing experience preferred.• Strong, creative problem-solving and critical thinking skills.• Excellent written and verbal communications skills with the ability to interact with internal departments and external partners, agencies and vendors, and always demonstrating a high degree of professionalism.• Ability to work both individually and collaboratively.Physical Demands and Work EnvironmentThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Physical demands: While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 15 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.• Work environment: While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.LocationOn-site in Hillsboro, OR, and also eligible for hybrid work.SalarySalary is commensurate with skills and experience.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.