Executive Assistant - job 1 of 2

Job Title: Executive Assistant

Location: Hunt Valley, MD (On-Site)

Employment Type: Full-Time

Position Overview:

The ideal candidate will have experience in the construction or homebuilding industry and be skilled in managing complex schedules, preparing reports, coordinating travel, and supporting day-to-day operations. You will be a proactive problem-solver who can handle various tasks, communicate effectively, and maintain confidentiality.

Key Responsibilities:

Provide high-level administrative support to executive leaders, including scheduling, calendar management, and meeting coordination.

Prepare, edit, and distribute correspondence, reports, and presentations, ensuring accuracy and professionalism.

Handle travel arrangements, including booking flights, accommodations, and ground transportation, and prepare travel itineraries.

Assist with project tracking and management, ensuring all tasks and deadlines are monitored and met.

Serve as the primary point of contact for internal and external communications, demonstrating excellent interpersonal skills.

Coordinate executive and company meetings, including preparing agendas, taking minutes, and following up on action items.

Manage and organize files, documents, and records, ensuring easy retrieval and maintaining confidentiality.

Assist with special projects and events as needed, adapting quickly to changing priorities and requirements.

Qualifications:

5+ years of experience as an Executive Assistant, preferably within the construction or homebuilding industry.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.

Excellent organizational, time management, and multitasking skills with a keen attention to detail.

Strong written and verbal communication skills.

Ability to work independently with minimal supervision, demonstrating a proactive and adaptable approach.

High degree of professionalism, integrity, and confidentiality.

Bachelor’s degree in Business Administration or related field is a plus.