Legal Assistant

About Schroders

We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.

The Base

Our US headquarters is in Manhattan in the heart of NYC. We have clients all across the US and we have everything we need to work flexibly.

The Team

Our Legal and Compliance teams are integral parts of Schroders' success. We work closely with our colleagues throughout the firm.

Who we’re looking for

Schroders is seeking an experienced Administrative Assistant to provide a high level of administrative support to the Firm’s Legal and Compliance teams. The position requires someone who enjoys the administrative challenges of supporting a function comprised of multiple in-house attorneys, executives and other staff.

Responsibilities

• Regularly perform significant and recurring administrative tasks with high degree of initiative and strong attention to detail; maintain follow-up system on diverse activities. Handle confidential matters and materials discreetly.
• Schedule appointments and manage calendars; prioritize urgency of appointments and manage conflicts as required.
• Process invoices via internal billing system including but not limited to sorting, getting appropriate approval and cost centers, updating the global legal billing tracker and scanning in for payments.
• Arrange all administrative aspects of meetings and conference calls as requested. This includes: scheduling conference rooms, setting up audio/visual needs, preparing and distributing materials, arranging for meals and ensuring materials are removed at end of meeting.
• Organizing meetings, agendas, minutes and action points for internal committees as needed.
• Coordinate domestic and international travel, including but not limited to car service, hotel and flights. Ensure all travel details are entered accurately into online approval and tracking systems.
• Prepare and file expense reports on a monthly basis in accordance with company policy.
• Proofread documents to ensure accuracy of copy, grammar, punctuation and spelling. Ensure that all final documents produced are flawless in appearance and saved properly.
• Upkeep the filing and work tracking systems with minimal supervision and become proficient with iManage (internal document management system). Ensure that all files are properly categorized, scanned and saved in a timely fashion. Add new material to file records, and create new records as necessary.
• Perform periodic inspections of files to ensure correct placement, legibility, and proper condition. Send files to offsite storage when necessary.
• Serve as a liaison with internal and external clients.
• Perform additional duties as requested.

Basic Qualifications

• A minimum of 5 years’ experience as an administrative assistant; previous experience in a corporate legal environment preferred.
• Must be detail-oriented, exceedingly well organized and highly professional.
• Strong verbal and written communication skills.
• Must be flexible and able to adapt to changing priorities in a fast paced environment.
• Experience proactively identifying and analyzing problems, generating alternative solutions, and making decisions with minimal supervision.
• Ability to work in a team environment, determine priorities and take initiative to complete tasks.
• Strong interpersonal skills with an emphasis on customer service.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)

Compensation

Schroders offers a base salary in a range of $75,000 to $95,000 for this position.

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

ADA

Schroder Investment Management North America Inc. will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO

It is the policy of Schroder Investment Management North America Inc. to provide equal opportunity for employment and advancement without regard to race, color, religion (or creed), age, sex (or gender), sexual orientation, national origin, citizenship status, ancestry, marital status, disability, or other legally protected condition, category or status.