Job details

Legal Process Clerk I

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day of Filing.

Applications will only be accepted online.

DESCRIPTION

ABOUT THE ALAMEDA COUNTY SHERIFF'S OFFICE

The Alameda County Sheriff's Office is a full service law enforcement agency accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) for its law enforcement services, its Regional Training Center, and its Dispatch Unit; the American Correctional Association (ACA) for its Detentions and Corrections Division; the American Society of Crime Laboratory Directors Laboratory Accreditation Board for its Crime Lab; the Bomb Squad Commanders Advisory Board for its Explosive Ordinance Unit. Additionally, the agency's health care provider, Wellpath, has experience working with the National Commission on Correctional Health Care (NCCHC).

The Sheriff's Office has a current budget of approximately $600 million and has over 1700 authorized positions, including in excess of 1000 sworn personnel. The agency's Chief Executive Officer is Sheriff / Coroner Yesenia L. Sanchez, who is assisted in the operation of the agency by Undersheriff Richard T. Lucia, Assistant Sheriffs Emmanuel Christy and Colby Staysa.

The Sheriff of Alameda County is responsible for a vast array of tasks and duties, including the following:

Providing security to the Consolidated Superior Courts
Operating the Coroner’s Bureau
Operating a full-service criminalistics laboratory
Performing Civil Process
Operating the County Jail (Santa Rita)
Operating the County Office of Emergency Services
Providing patrol and investigative services to the unincorporated areas of Alameda County
Pursuant to contractual agreements, providing patrol and investigative services to the City of Dublin, Oakland International Airport, Highland County Hospital, Social Services, and to the Alameda-Contra Costa Transit District
Conducting a basic academy pursuant to Police Officer Standards and Training (P.O.S.T.) requirements. [Sheriff's Academy website]
Providing Fish and Game enforcement
Project Director of the Narcotics Task Force
Serving as the Executive Director of the Sexual Assault Felony Enforcement (SAFE) Task Force
Operating a Marine Patrol Unit in the San Francisco Bay waters.

For more detailed information about the agency, visit: Alameda County's Sheriff's Office.

THE POSITION

This classification specification describes the entry/trainee level of the Legal Process Clerk flexibly staffed series. Incumbents of this classification, under close supervision, receive, examine, prepare, and process a variety of legal documents such as court actions, subpoenas, and criminal warrants in the Sheriff's Office. They also assure adherence to legal procedures, collect filing fees, do related work as required, and perform support duties related to law enforcement functions.

For more detailed information about the job classification, visit: Legal Process Clerk I (#1511).

Current vacancies exist in both the Warrants & Records Unit and Civil Section of the Sheriff's Office.

MINIMUM QUALIFICATIONS

EITHER I

The equivalent of one (1) year of full-time experience in the class of Clerk II or in an equivalent or higher-level clerical classification in the Alameda County classified service.

OR II

The equivalent of two (2) years of full-time clerical experience.

Substitution:

Possession of an Associate of Arts degree from an accredited college may be substituted for one (1) year of the required experience for Pattern II.

Special Requirements:

A thorough background investigation will be conducted on all prospective Legal Process Clerks.

Ability to use a computer terminal and a keyboard.

Positions assigned to the Consolidated Criminal Records, Warrant Section are required to work shifts, weekends, holidays and overtime when necessary. The incumbent must successfully complete the N.C.I.C. Certification process, as a Full Access Operator.

Legal Process Clerks assigned to the Civil Section must successfully complete the N.C.I.C. Certification process, as Less Than Full Access Operator.

Legal Process Clerks assigned to the Civil Section are required to attend a 40-hour Basic Civil School.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

Modern office practices and procedures.
Filing.
Operation of standard office equipment
Business correspondence.
Legal terminology, general legal forms, and documents.
Procedures involved with filing, recording, and processing legal documents.
A variety of Criminal Justice manuals and automated records management and telecommunications systems, subsystems, and networks. Must also know how these systems interrelate.
Various law codes such as the Penal Code, Health and Safety, Welfare and Institutions, Municipals Codes, and other statutory codes.
Applicable codes, ordinances, and legal procedures governing the processing and dissemination of criminal history and incident report information.
Criminal justice procedures, functions, and relationships of Criminal Justice Systems, Courts, and Law Enforcement Agencies.
Basic legal process and policies.
Civil and criminal procedures and evidence.
Functions of the Sheriff’s Office.

Ability to:

Independently perform clerical assignments that require research of pertinent legal codes.
Interpretations and applications of various legal codes and procedures.
Identification and correction of errors in legal documents with accuracy and speed (legal Compliance).
Language usage and mathematical computations.
Organize and prioritize the completion of a constant inflow of legal documents.
Maintain accurate records.
Communicate and orient relevant parties (peace officers, legal professionals, public and private institutions, and the general public) on legal procedures and requirements.
Establish cooperative and effective working relationships with co-workers and the public.
Independently resolve problems for which there’s no immediate clear policy.
Work independently with only general supervision and/or no ongoing, on-site clerical supervision.
Analyze and problem-solve.
Work under pressure.

EXAMINATION COMPONENTS

The examination will consist of the following steps:

1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the classification will move on to the next step of the examination process.

2) A written examination, which will be qualifying only. Those candidates passing the written exam will move on to the next step in the examination process.

3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing

Tuesday, August 29, 2023, at 5:00 PM

Review for Minimum Qualifications

Friday, September 8, 2023,

Written Examination

Thursday, September 28, 2023

Oral Interviews

Week of October 23, 2023

Veterans’ Preference
Each applicant entitled to veterans’ preference as provided in the Alameda County Civil Service Rules who has served in the armed forces of the United States during a war or campaign as defined by Section 1897 of the Government Code of the State of California and who has been discharged or released under honorable conditions and wishes to claim such preference shall do so by presenting proof of his/her honorable discharge (DD214) from the armed forces of the United States, showing the dates of his/her military service. Each applicant entitled to Disabled Veterans’ points as provided in the Alameda County Civil Service Rules, who wishes to claim such preference shall additionally present proof of military-connected disability from the United States Veterans Administration.

U.S. military veterans (including applicants already employed by the County of Alameda) intending to claim preferential consideration pursuant to Alameda County Civil Service Rules must present proof of honorable discharge or release (DD Form 214) concurrent with this application but in no event later than the final step in the recruitment process (usually the oral interview.)

To claim veteran’s preference, proof must be presented during check in on the date of the applicant’s scheduled oral interview. Failure to submit proof by this date will forfeit the applicant's claim to veterans' preference in such examination.

Candidates will be required to present a valid photo I.D. for admittance to each phase of the examination, i.e., driver's license, military I.D., Passport, or California Department of Motor Vehicle's I.D. card.

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*:

For your Health & Well-Being

Medical – HMO & PPO Plans
Dental – HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Short-Term Disability Insurance
Long-Term Disability Insurance
Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
Employee Assistance Program

For your Financial Future

Retirement Plan - (Defined Benefit Pension Plan)
Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Catastrophic Sick Leave
Group Auto/Home Insurance
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g., At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g., theme parks, cell phone, etc.)
Child Care Resources
1st United Services Credit Union

Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the

Alameda County Glassdoor Company Review

3.9

Alameda County DE&I Review

No rating

CEO of Alameda County

Susan Muranishi

Approve of CEO

By Alameda County

Just east of San Francisco Bay lies Alameda county. The county, which is governed by a five-member board of supervisors, includes the major cities of Hayward, Oakland, San Leandro, and Livermore. Fifty county departments handle services like behav...

8 jobs

INDUSTRY

Municipal Agencies

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Oakland, CA

DATE POSTED

August 4, 2023