Legal Team Assistant

Provides diverse administrative and organizational support to the direct and in-direct assigned principal(s) and team. The individual will prepare documents and correspondence. Additional responsibilities include external client contact and direct or indirect responsibility for preparation of monthly billing and a wide variety of other routine administrative tasks for the principal(s).

The Legal Team Assistant will work closely with the Legal Team Coordinator, Legal Team Assistants, and Legal Team Administrative Assistants as part of a HUB model to complete tasks for the Practice groups.

• Interact regularly with lawyers, paralegals, and business professional staff in facilitating the flow of all administrative work, occasional contact with clients, counsel and court personnel.
• Answer phones, transfer calls, take messages, establish conference calls, and use voice mail.
• Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product.
• Investigates and responds to client requests, including organizing and sending materials to clients.
• Prepare client bills and associated cover letters.
• Prepare new matter reports and update list of client/matter codes.
• Maintains and processes client billing for principals, directly or indirectly.
• Liaise with clients, investigating and responding to requests where appropriate.
• Manage lawyers’ Outlook calendars.
• Maintain lawyers’ time entries in Carpe Diem.
• Monitor professional development requirements for principals.
• Create and update comprehensive contact information using Dechert CRM best practices.
• Make travel arrangements and complete travel and expense reports in Concur.
• Manage workflow and coordinate projects with office services.
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and catering.
• Use MS Office in preparation of documents, spreadsheets, and presentations.
• Maintain document filing to firm standards including Kwiktag.
• Utilize iManage document management system for all documents.
• Review and process administrative and personal charges via BillBack.
• Delegates appropriate admin tasks to the Legal Team Administration Assistants, such as time recording, expenses, etc.
• Performs all other duties as necessary and as assigned by your allocated principal or Legal Team Coordinator for efficient functioning of the Department, Office and Firm.
• Maintain up to date handover notes to ensure consistent quality of service in case of absence.

• High School Diploma required; college degree a plus.
• 2+ years of relevant experience required, previous legal secretarial experience preferred.
• High attention to detail and ability to multi-task and manage deadlines in a fast-paced environment.
• Ability to maintain confidential information.
• Ability to communicate with various levels of people clearly and effectively within the organization.
• Ability to work productively and cooperatively with other employees.
• Systems Required: iManage, MS Office, Elite, Aderant, Carpe Diem, CRM.

Boston Full time