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Lending Services Assistant

Job no: 502288
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services, Library

The Lending Services Assistant is responsible for fulfilling interlibrary loan requests using ILL systems and shipping and receiving ILL materials using various delivery systems. The Assistant provides excellent customer service at the Help Desk including answering some technology questions and assisting researches on the use of library resources and services. This position also manages patron account issues including overdues and fines using FOLIO and other library systems. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Manages borrowing and lending of library materials through the FOLIO, ILLiad, RapidILL and ReShare systems in a timely and efficient manner; ships and receives materials to other colleges and universities using electronic means, mail, UPS or fax as requested
  • Receives and processes requests from OCLC participating institutions through ILLiad and requests from other institutions via American Library Association Request Form
  • Based on availability, lending guidelines and status of the requesting institution, they will decide which requests to fill or reject and how much to bill for service
  • Trains and supervises students in retrieving Lehigh materials to fill Interlibrary Loan (ILL) requests, processing loans on the Library Automated System and the ILL management system, packing and mailing materials, unpacking and processing returns
  • Trains and supervises student workers in scanning and sending ILL requests electronically
  • Maintains circulation records for Lehigh materials loaned to other institutions; creates overdue notices and bills when required
  • Communicates with ILL staff at other institutions to resolve problems and clarify requests
  • Keeps current with library services and new technologies by attending workshops and seminars and monitoring Listserv as needed or required
2. Provides excellent customer service at the Help Desk including assisting library users with circulation, reference, network accounts, printing and other Library and Technology Services (LTS)resources
  • Responds to walk-up, phone, online and email inquiries
  • Provides general information on library services, collections, policies, programs and locations
  • Assists researchers with library resources like circulation, reserves, on-line catalog, databases and electronic resources
  • Assists researchers with accounts, networking, printing, scanning and other LTS resources
  • Assists library users with library requests, loans, overdues, fees and fines
  • Utilizes library applications like FOLIO, ILLiad, PALCI EZBorrow and online resources
  • Utilize Help Desk applications like Jira, Slack and LTS online resources to manage technology inquiries
  • Supervises student assistants with Help Desk functions like information, referrals, circulation and inventory
  • Troubleshoot other issues or problems that arise at the Help Desk
3. The Lending Services Assistant will manage the recovery of overdue library materials from consortial borrowing partners.
  • Utilizes ILL and ILS software to track overdue library assets; configures reports to send notices and bills as appropriate
  • Exercises excellent communication with partner institutions to circulate and recover library assets
  • Develops documentation outlining standard workflow procedures and other topics as needed
  • Uses reports to help track statistics relating to lending activity
4. Participate in professional development and training
  • Attend training for Access Services, LVAIC and EZ-Borrow and other library related training
  • Participate in library activities and other library events
  • Attend and participate in LTS, Human Resources and Diversity initiatives and training
  • Learn and develop library skills in customer service, technology and other new initiatives

Position Number: S75980

Grade: 6-37.5; $30,830 - $37,010

This is an approximate range and is subject to change based on experience, skills and qualifications.

Special Considerations

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Kelly Woodbridge, Lehigh's Accommodations Specialist at kmp415@lehigh.edu

The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community

Will occasionally need to stand, sit, talk, hear, reach with hands and arms, use hands to touch, handle or feel, climb or balance, pull or push and lift up to 50 pounds

Two positions available - hours are Tuesday - Saturday 9am-5pm with a 30 minute lunch

Qualifications

High school diploma or the equivalent combination of education and experience; Associates Degree in Library Science preferred

0-1 years related work experience

Excellent communication, interpersonal skills and a high level of customer service required

Excellent organizational skills, time management and sound judgment

Solid analytical, decision making and problem-solving skills, ability to work independently

Excellent computer skills with experience using word processing, spreadsheet and database software

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: June 16, 2023 Eastern Daylight Time
Applications close:

Lehigh University (LU), nestled in eastern Pennsylvania's Lehigh Valley, offers about 90 undergraduate programs and majors at colleges of arts and sciences, business and economics, engineering and applied sciences, and education. It also offers mo...

5 jobs
TEAM SIZE
DATE POSTED
July 23, 2023

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