Events Specialist (East Coast)

PRIORITY HIRE- Adding headcount to Events Team Thursday Re-Occurring Client Call... Role: Events Specialist (West Coast) Company: Littler Mendelson https://www.littler.com/ Location: This position can be worked remotely from Denver, Las Vegas, Los Angeles, Phoenix, Portland, San Diego, Seattle and San Francisco. In Office: Fully remote Company Info: Founded in 1942, international law firm with 1,600 employees in over 90 offices (in the US, Canada, Mexico, Europe, Latin America, Asia). Defense firm that specializes in employment, labor and corporate law. Compensation: $70,000-101,000 depending on location & years of experience CA: $74,600 to $101,400 NV: $70,300 to $82,400 WA: $76,300 to $89,500 CO: $70,300 to $82,400 Fee: 20% Benefits: 3 weeks PTO (you have to accrue it) + 13 paid holidays, can use up to 2hrs every week for doc appts without using PTO; 1st of the following month for health insurance (multiple plan options); 401(k) + match Bonus Structure: Annual merit bonus (performance based) Why Open & How Long: New headcount Reports To: Laura Szpajzman (Manager- External Events) Hiring Contact: Jennifer Carrion Direct Reports: none Major Role Functions: Serves as the primary events point of contact for assigned markets, working with local attorneys and staff to coordinate a variety of internal and external events, sponsorships, tradeshows/conferences and support for select firm-wide initiatives. Administers all aspects of event planning for assigned programs (pre-event, on-site and post-event activities) ensuring events are on budget and reflect Littler’s high quality standards regarding the client experience, inclusive of venue, service and food & beverage. Must Have: Bachelor’s or higher; 3+ years of professional services events experience; must be able to plan, coordinate, schedule events from start to finish independently. Extremely detail oriented, strong project management skills. Soft Skills: Forward thinking, proactive, high energy & enthusiasm; Excellent verbal & written communication skills, proactive, outgoing, able to manage projects remotely, attention to detail, someone that can serve as a liaison between BD teams as needed. Software: MS Suite, Excel, Powerpoint Prefer to Have: Multi-Office Law Firm experience, experience supporting multiple practice groups Hours: Typical 40hr work week; 9-5:30, great work/life balance, no expectation of long hours Interview Process: CG to submit candidates in ViRecruit, 1st with Laura, 2nd with Jen Koskela, 3rd (maybe) with Jen Klein Onboarding: Background & Conflicts check Sizzle: Fully remote role, 3 weeks+ of PTO, large stable firm, flexible employer. Event Specialist (West Region) The Event Specialist (West Region) will produce and execute a range of events including in-person client-facing events, webinars, sponsorships, and any other events associated with their assigned markets. The specialist will be responsible for the concepting, scheduling, planning, project management, marketing, logistics and communications for all events, ensuring alignment with Littler branding, business development opportunities and customer service expectations. This position can be worked from Denver, Las Vegas, Los Angeles, Phoenix, Portland, San Diego, Seattle and San Francisco. Pursuant to Colorado regulation, to the extent this position is resident in Colorado, the annual salary range for this position is $70,300 to $82,400 and includes eligibility for performance-based bonuses. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. We offer generous compensation and benefits packages. For more information visit: https://www.littler.com/benefits/state-details. The application deadline is March 17, 2024. Pursuant to California regulation, the annual salary range for this position is $74,600 to $101,400, contingent on relevant experience and education, and includes eligibility for performance-based bonuses. We offer generous compensation and benefits packages. For more information visit: https://www.littler.com/benefits/state-details. Pursuant to Nevada regulation, the annual salary range for this position is $70,300 to $82,400, contingent on relevant experience and education, and includes eligibility for performance-based bonuses. We offer generous compensation and benefits packages. For more information visit: https://www.littler.com/benefits/state-details. Pursuant to Washington regulation, the annual salary range for this position is $76,300 to $89,500, contingent on relevant experience and education, and includes eligibility for performance-based bonuses. We offer generous compensation and benefits packages. For more information visit: https://www.littler.com/benefits/state-details.RESPONSIBILITIES: Serves as the primary events point of contact for assigned markets, working with local attorneys and staff to coordinate a variety of internal and external events, sponsorships, tradeshows/conferences and support for select firm-wide initiatives.Administers all aspects of event planning for assigned programs (pre-event, on-site and post-event activities) ensuring events are on budget and reflect Littler’s high quality standards regarding the client experience, inclusive of venue, service and food & beverage.Collaborates with regional business development teams to track and analyze events and business development activities to capture ROI and report to key stakeholders, along with marketing and business development (MBD) leadership, as needed. Ensures webinars are properly scheduled, presented and executed to the firm's high-quality standards through coordination with speakers, and webinar, graphics, and customer relationship management (CRM) teams.Provides backup event support to other markets and corporate, when needed (e.g., during LOA situations, resource shifts, etc.).Responsible for compliance, reporting, tracking and data updates in firm-wide tools (e.g., Interaction, Microsoft Dynamics, NetDocs, SharePoint, etc.).Travels, as needed, to assist onsite with live events.Collaborates with internal teams – Graphics, Web, CRM, Webinar and IT – to successfully brand, promote and execute events.Assists with interdepartmental project requests, event communications and pre- and post-event follow-up responsibilities.Responsible for submitting events for CLE hours and HR certification, including eligible courses for HRCI, SPHR and SHRM credits. QUALIFICATIONS: The ability to manage multiple events with a strong emphasis on project management. High-level attention to detail.Demonstrated ability to use Excel and PPT and have a strong grasp of MS Office functions.Ability to proficiently create, edit and proofread communications and event deliverables.Strong professional presence; capable of engaging credibly and effectively with attorneys. Ability to communicate with all levels of staff in a clear, professional and articulate manner in written, in-person and virtual interactions.Successful track record of working independently and collaboratively in remote and in-person work settings. EDUCATION AND CERTIFICATIONS: Preferred: Bachelor’s degree in communications, marketing or related experienceEXPERIENCE REQUIRED: 3+ years events experience required; professional services/law firm experience preferred. ABOUT LITTLER At Littler, we understand that workplace issues can’t wait. With access to more than 1,800 employment attorneys in over 100 offices around the world, our clients don’t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. What’s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quo—delivering groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, we’re fueled by ingenuity and inspired by you. BENEFITS We offer a generous benefits package to full-time and part-time employees working a minimum of 20 hours a week. Benefits include comprehensive health, dental and vision plan for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program. For more information about our benefits visit: www.littler.com/benefits/state-details. For more information about our firm visit: www.littler.com. This opportunity is open to submissions by professional recruiters with an active, signed fee agreement through our dedicated Search Firm Portal. For inquiries regarding this opportunity, please e-mail Jennifer Carrion at jcarrion@littler.com with "Event Specialist (West Region)" in the subject line. Littler Mendelson is proud to be an equal opportunity employer. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this jo Pay Details: $50.00 to $90.00 per hour Search managed by: Caitlin Green Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements