Administrative Assistant II

You will perform critical administrative and clerical tasks that support the Utah Building Environment Business Unit. You will become a senior member of the team that handles an advanced, varied, and dynamic administrative workload.

 

Medical, Dental and Vision Insurance, Voluntary Life Insurance, Voluntary Accident and Critical Care Insurance, Basic Life, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Profit Sharing/Bonus Program, Paid Time Off, Paid Community Service Day, 8 Paid holidays, Pet Insurance, Legal and IDShield are offered to eligible employees.

 

To perform this job successfully, you must be able to perform each essential duty satisfactorily. Other duties or tasks assigned as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include but are not limited to:

• Answer incoming phone calls and accurately route calls using professional and pleasant phone etiquette

• Serve as first point of contact to visitors

• Process outgoing mail, FedEx, and internal mail on a daily basis

• Perform a variety of filing and scanning

• Facilitate communication and logistics pertaining to equipment shipping and bids

• Assist various business units with administrative workload overflow as required

• Assist with training new Administrative Assistants

• Assist with various event preparation, setup, and takedown

• Manage insurance certificates for various business unit divisions located in the state.

• Order office supplies

• Other duties as assigned

 

• High School diploma or equivalent

• 3 years of office related clerical/administrative experience

• Experience with Microsoft Outlook, Word, and Excel

• Good written and verbal communication with all levels of the organization

• Strong customer service skills with the ability to work independently while consistently meeting deadlines

• Excellent time management and task prioritization

• Familiarity with Microsoft Dynamics CRM

• Basic reporting queries using SSRS

 

• No candidate will meet every single desired qualification. If your experience looks a little different from what we have identified and you think you can bring value to the role, we would love to learn more about you!

 

• This position may involve sitting for extended periods, lifting, bending, and kneeling.

• This position may require lifting to 25 lbs. from floor to countertop and countertop to floor

 

• Indoor, office environment

 

To perform this position successfully, an individual must display the following leadership qualities and/or be able to work within the following supervisory relationships.

• LONG expects its employees to understand and meet customer needs, collaborate effectively with colleagues, manage potential hazards and risks, and engage with and contribute to the community. These values are part of our core values used as performance metrics and are integral to company culture.

 

LONG Building Technologies, Inc. is a leading provider of HVAC equipment and contracting services, serving commercial clients. With a strong commitment to quality and customer satisfaction, we pride ourselves on delivering innovative solutions and exceptional service. Our company operates in an environment where unions play a significant role, ensuring fair labor practices and adherence to industry standards.

 

At LONG Building Technologies, we don’t just accept difference - we celebrate it, and we thrive on it for the benefit of our co-workers, our customers, and our company. We are proud to be an equal opportunity employer and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.