Office and Events Coordinator

About Lumafield: 

Founded in 2019, Lumafield has developed the world's first accessible X-Ray CT scanner for engineers. Our easy-to-use scanner and cloud-based software give engineers the ability to see their work clearly, inside and out, at an extremely affordable price.  

Engineers make million-dollar decisions every day, and they need tools that give them the greatest possible insight into their products. By offering unprecedented visibility into products, as well as AI-driven tools that highlight problems and generate quantitative data, Lumafield promises to revolutionize the way complex products are created, manufactured, and used across industries. 

We are an impact driven company obsessed with providing the best value to our customers keeping their needs at the center of our evolution. Our team today includes world-class researchers and industrial designers, PhDs, creators, founders of successful startups, and zero egos. We are backed by top venture capital funds like Kleiner Perkins, Lux Capital, DCVC, Spark Capital, and others. 

The company is headquartered in Cambridge, MA and has an office in San Francisco, CA.

About the role:

Lumafield is looking for a creative, versatile, and self-directed candidate to manage our San Francisco office experience and assist with event planning and execution.

Our growing team in San Francisco will move to a new office this fall, so this is a great opportunity to take ownership of our office experience. You’ll be responsible for keeping our office organized, greeting visitors, and organizing office events.

Lumafield’s events program is a major component of our marketing strategy. The company exhibits at 30+ events per year with presences that range from small tabletop displays to 40’ x 40’ booths at major trade shows, plus community events and meetups at our growing list of regional offices. You’ll work closely with our Events Marketing Manager to plan and execute outstanding events at every scale.

This role combines responsibilities for office management and events coordination that are sometimes divided into separate roles, and we’re willing to consider candidates who have experience in either office management or events management.

This is a full-time role located in-office at Lumafield in San Francisco, and requires regular travel (~20%) to events across the country—and eventually around the world.

• Create and maintain a high-quality, organized office environment where our team can do our best work
• Ensure a polished, highly professional visitor experience
• Be a culture champion and lead programs to build company spirit
• Take responsibility for internal office communications
• Organize office events including special celebrations, team outings, and community meetups
• Coordinate with landlord, contractors, and vendors to address maintenance issues and upgrades for the office
• Support the People Operations team by facilitating new hire orientation for West Coast employees

• Assist Lumafield’s Events Marketing Manager in planning and executing trade shows and hosted events
• Coordinate externally with trade show vendors to make sure work orders are accurate and bills are paid
• Coordinate internally with other members of the Marketing and Sales teams to make sure exhibits are up-to-date and our staffing plans are in order
• Travel as needed to events to oversee event setup, execution, and teardown
• Represent Lumafield effectively at events, speaking with visitors and prospects
• Coordinate with vendors, handle invoices, and communicate with internal event staff
• Expected required travel ~20% to various tradeshow locations

• Previous experience in events management and/or office management
• Seeking a highly collaborative, dynamic working environment
• Love to take initiative and can exhibit critical thinking skills
• Love to take initiative and can exhibit critical thinking skillsExcellent project management skills
• Positive, hands-on attitude
• Bonus: demonstrated interest in design and/or manufacturing

Lumafield offers both competitive cash and equity compensation, as well as a health & wellness stipend, 401k, parental leave, flexible PTO, commuter benefits, company wide events and more! 

Lumafield is committed to building a team that represents a variety of backgrounds, perspectives, and skills, because the more inclusive we are, the better our work will be. Do you feel like your skills don’t meet every single requirement listed? We encourage you to apply anyway – If you’re excited about our technology, the opportunity, and are eager to learn more we’d love to hear from you!  

In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital domestic partner status, sexual orientation, gender identity, disability, genetic information or veteran status. 

Reach out if you want to be a part of what we are building.