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Maintenance Planner/Scheduler

We Are:

Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are 1,800 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.

Fermilab’s Infrastructure Services Division (ISD) is seeking a Maintenance Planner/Scheduler. Responsibilities include working closely with peer group, technicians, and craft supervision to plan and execute maintenance activities while balancing the needs of equipment, reliability, and budget with adherence to safety and policy. Provide and control within CMMS the planning, scheduling, and record keeping for all maintenance activities within assigned area.

You Will:

Determine, develop and schedule work plans based upon site-wide field trips, priority, available work force, and other criteria, and reviews plans and schedules with associated craft supervisors. (e.g., cooling towers, pumps, motors, air handling units, chillers, boilers, sump pumps, re-lamping of buildings, HVAC repairs, thermographic inspections, and vibration analysis.
Review corrective, preventive, predictive work for planning and scheduling in their assigned craft areas and provides time estimates and priorities to ensure backlog determination.
Acquire and maintain in depth knowledge of appropriate lab safety and regulatory rules, procedures, and policies to craft job plans appropriately.
Hold responsibility for managing the maintenance planning process including: all safety requirements, developing job hazard analysis and safe plans of action, planning of work orders, managing back log, and scheduling work.
Conduct continuous improvement, lead root cause analysis, troubleshooting, develop and utilize metrics and KPI's for decision making and corrective actions. Provide reports to management for maintenance activities.
Interface with customers, building managers, and division technical personnel. Develops and provides the daily, weekly, monthly, outage and long-term plans and schedules to building managers and the department management team.
Coordinate parts and material acquisitions for planned work between the Store-Room personnel and/or vendors concerning parts needs, status, tracking and follow-up. Create and maintain Bill of Materials (BOM's).
Project management, technical design and/or redesign support. Providing proper documentation to Procurement in support of bidding of work. Evaluate new technologies and ideas that will improve the efficiency and the capability.
Utilize (FAMIS) Computerized Maintenance Management Systems (CMMS) for work order management and scheduling activities. Responsible for updating and adding new equipment records into FAMIS. New equipment records include O&M manuals, spare parts listings, warranty information and preventive maintenance task list and frequencies.
Other duties as assigned by reporting manager.
Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.
Contribute effectively within a diverse workforce, and uphold Fermilab’s commitment to equity, diversity, and inclusion.

We Are Looking For:

Associate degree or equivalent certifications in a trades related field with a discipline in Facilities Management or related discipline and a minimum 10 + years of experience. Experience performing, executing, planning, and scheduling mechanical, electrical, HVAC and building envelope maintenance tasks. Multi-skilled trades capability.
Experience performing, executing, planning, and scheduling mechanical, electrical, HVAC and building envelope maintenance tasks.
Multi-skilled trades capability.
Project Management and estimating
Continuous improvement, root cause analysis, troubleshooting, use of KPI's for decision making and corrective actions.
Microsoft Office Experience
Computerized Maintenance Management Systems

Physical Activity and Work Conditions

HUMAN FACTORS: Heights, Mental Concentration, Repetitive Motion, Sitting, Standing, Visually Demanding, Work Outdoors.

Ability to work overtime, including weekends and during shutdowns on an as needed basis.
Ability to work indoors and out. Perform field trips to review and create sound job plans.
Ability to legally operate cars and light trucks.

PHYSICAL FACTORS: Confined Space, Environment (Cold, Dry, Hot, Wet)

Ability to qualify for work in Oxygen Deficiency Hazard (ODH) designated areas as well as radiological controlled areas.
Ability to work in confined space and high noise areas.
Physically fit to access equipment and site locations, including the ability to bend, climb, crawl, twist and walk.

PERSONAL PROTECTIVE EQUIPMENT: Eye/Face Protection, Foot Protection, Hand Protection Hearing Protection

Fermilab is an Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission. Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factor.

REAL-ID Requirement for access to Fermilab Campus
Fermilab and FRA requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here:

https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf

If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

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