Sr. Meeting Planner

EXCITED TO GROW YOUR CAREER? WE'RE GLAD YOU'RE HERE!As a Sr. Meeting Planner, you will be dedicated to one of our life sciences clients, managing every phase of planning for specific programs. From housing and registration to symposia coordination and budgeting, you'll ensure seamless event execution while maintaining compliance and adherence to client guidelines. This role requires strong organizational skills, budget management expertise, and familiarity with HCP operations in the life sciences sector.Process Management (80%)• Oversee housing blocks, working closely with internal teams and partner agencies to manage contracts, timelines, and rooming list requirements.• Review all supplier contracts, verifying program-specific details and terms (e.g., attrition, cancellation policies) for accuracy.• Create and maintain project timelines and workflows, ensuring alignment with client goals.• Manage registration, housing, and third-party vendor contracts, including building Cvent registration sites and coordinating ongoing communication with the team.• Ensure compliance with pre-convention training and maintain consistent client branding throughout all congress materials.• Organize symposia and product theater details, managing supplier contracts, speaker arrangements, and post-congress reporting.• Maintain accurate records and documentation in trackers and Teams folders, with on-site support as needed.• Lead process improvement efforts to enhance efficiencies and client satisfaction.Financial Management (20%)• Adhere to established accounting processes, managing vendor setup, PO creation, and payment procedures from deposits to final billing.• Audit program-related billing for accuracy, contributing to budget trackers and ensuring correct post-program cross-charging.Qualifications:• Experience: 5+ years in pharmaceutical event/meeting management required.• Certifications: CMP, CMM, or HMCC preferred.• Technical Skills: Proficiency with Cvent (mid-level knowledge/certification preferred), Microsoft Office Suite (Teams, PowerPoint, Excel, Word), and familiarity with data analysis.• Communication: Strong written communication skills with an eye for branding consistency.• Financial Acumen: Experience developing and managing budgets.• Travel: Ability to travel up to 20% domestically and internationally.• Education: Bachelor's degree or equivalent experience required.Preferred Skills:• Strong HCP knowledge.• Proven ability to introduce change and promote efficiencies.• Ability to build strong client and supplier relationships.• Technology aptitude, particularly with event management tools.Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to peopleanddevelopment@maritz.com.