MATERIALS MANAGEMENT ASSISTANT 2

Job ID: 39884

Job Category: Finance, Accounting & Purchasing

Division & Section: City Clerk's, City Clerk's Corporate Info Mgmt Svcs

Work Location: 14 Dyas Rd, Toronto

Job Type & Duration: Full-time, Temporary (12 month) Vacancy

Hourly Rate and Wage Grade: $31.04-$34.02 Hourly

Shift Information: Monday - Friday, 40 hours per week (12:00-8:30pm with flexibility)

Affiliation: L79 Full-time

Number of Positions Open: 1

Posting Period: 02-Aug-2023 to 17-Aug-2023

Major Responsibilities:

Receives, warehouses and issues materials and tools. Receives, checks and signs for incoming and outgoing shipments of materials, supplies and machinery
Maintains records for receiving, warehousing, issuing and shipping material
Provides material quality control by examining stock to verify conformance to specifications and prepares rejection slip of non-acceptable material received per purchase order
Counts and processes requisitions for accuracy of code numbers. Picks stocks and issues material to user divisions. Transfers information from requisitions to bin cards to indicate inventory.
Maintains stock location banks and stock location system
Writes new stock numbers on bin cards
Forwards daily receipt, credit, and issues documents to Material Control
Takes stock by counting material, balancing records. Maintains records of material to be disposed. Obtains necessary information for emergency purchase of automotive parts, water works, and heavy castings
Maintains petty cash for emergency purchases
Prepares credit delivery tickets
Controls receipt and issuance of coveralls for Equipment Division
Prices requisitions for petty cash issues including all taxes
Requisitions requested materials, supplies and equipment
Verifies incoming materials, supplies and equipment against delivery slips and purchase orders, with respect to quantity, defects and conformity to specifications
Unpacks/unloads orders. Stores goods on shelves, manually or using an electric lift truck
Checks and codes incoming invoices for authorization and payment
Responds to inquiries from employees regarding orders
Prepares materials, supplies and equipment for delivery to work locations. Packs and loads shipments
Maintains manual or computerized filing systems for inventory records and invoicing
Participates in periodic stores inventories

Obtains cost estimates from suppliers on materials required for construction and maintenance projects and forwards to Supervisor
Maintains cleanliness, neatness and security of the Stores area
Maintains Stores' equipment and tools in proper, safe working condition, oiling, cleaning and arranging for repair as necessary
Performs clerical duties including typing correspondence, requisitions and other documents, sorting and distributing mail and photocopying documents
Receives email and phone work order requests, processes work orders in SAP and prints relevant SAP reports
Creates CRO's and DPO's as required

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Experience in warehouse and inventory management as well as shipping and receiving environment.

2. Experience in the use of automated inventory systems such as Livelink, Microsoft Office, and scanning equipment.

3. Experience operating personal computers for data entry and retrieval.

4. Experience in the operation of manual and motorized forklift trucks.

5. Experience using computer applications including MS Word, Excel, Outlook, and electronic folders.

6. Must possess and be able to maintain a valid Province of Ontario Class "G" Driver’s License and must qualify for the City Vehicle and Equipment Operator’s Permit.

You must also have:

Able to maintain Aerial Lift truck, WHMIS, Lift Truck Operator and lockout Certifications.

Ability to operate forklifts at heights up to forty feet.

Ability to lift and move weights between 25 - 35lbs on a frequent basis.

Must be available to work day shift when required (8-4:30).

Knowledge of inventory and stock control practices and procedures.

Maintain neat and accurate records with a keen eye for detail.

Strong organizational skills with the proven ability to set priorities and meet work demands and strict timelines effectively and independently.

Familiar with the Occupational Health and Safety Act is an asset

Knowledge of the Municipal Freedom of Information and Protection of Privacy Act and the Toronto Act - Chapter 217 is an asset

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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