Medical Assistant Clinic Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

The Student Health Center (SHC) is a primary care clinic providing services to enrolled students. In addition, the SHC manages immunization compliance and is a resources and liaison for the opt-out student health insurance program offered to international students.

The Medical Assistant Clinic Coordinator is responsible for providing a wide range of administrative and clinical support while coordinating and facilitating the smooth and efficient flow of patients through the Student Health Center under the supervision of nurse practitioners. This position reports to the Director of the Student Health Center and is responsible for the training of the Medical Assistant and Administrative Assistant.

Essential Duties and Responsibilities

• Support for front desk and medical assistant duties.
• Responsible for management of the SHC CLIA lab including but not limited to ordering supplies, maintenance of lab equipment standards, POC testing reporting requirements, and quality assurance.
• Manage staff work requirements including licensure, certification, CPR, immunizations, etc.; additionally, arranging FIT testing/training, PPE and blood born pathogen training, lab test competencies, and HR required trainings.
• Staff schedule management including staff time off approval
• Lead the Immunization Compliance Management program for student vaccine requirements.
• Student Health Insurance claims accounting.
• Management of student billing including Medicat management and balance transfers to the controller’s office
• Regular communication with Clinic Director and actively participates in team & divisional meetings for effective problem solving and communication. Lead meetings with direct reports and co-lead staff meetings.
• Maintains currency of licensure, certification, mandatory training, and continuing education.
• To be able to perform the above essential duties and responsibilities as well as other duties as assigned by the Director of the SHC under minimal supervision.

Required Skills

• Able to work independently and as a team with excellent problem-solving and communication skills.
• Multitask and effectively delegate, balancing administrative responsibilities with clinic flow needs.
• Promotes positive patient relations maintaining confidentiality, privacy, and dignity.
• Must have excellent interpersonal skills and the ability to work with diverse populations and be able to demonstrate commitment to issues around diversity and social justice

Qualifications

• Medical Assistant with certificate from an accredited program and unencumbered license to work in Washington state.
• Minimum of 3 years’ experience in a clinical setting, with 1 year in a lead; preferable in an outpatient setting and/or in a university health center.
• This position requires a criminal history background check
• Computer skills with ability to utilize and navigate between multiple systems. And experience with electronic medical record keeping , including documenting and maintaining patient care records.
• Understanding of medical practice and clinic policies in providing patient care
• Experience with examination and diagnostic procedures, and use and maintenance of medical equipment used for patient care
• Knowledge of common safety hazards and precautions to establish a safe work environment
• Physical requirements:
  - Occasionally lift, push, pull and/or move up to 20 pounds
  - Repetitive motion of upper body required for extended use of computer
  - Required specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance:

Salary Range: $56,062 - $62,400 annually or $28.75 - $32/hr

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance:

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/