Medical Record Abstractor

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

Seeking a part-time nurse abstractor with labor and delivery experience to gather data from medical records and create Case Summary narratives for committee review.

This is a part-time 20-25% FTE position (hours can vary from 8-10 hours per week) with flexible scheduling. Work can be done remotely. Candidates must own a password-protected computer (PC or Mac, not Chromebook).

Full salary range for this position: $80,043 to $118,302 per year based on 100% FTE. The typical hiring range for this position is from $80,043 (minimum) to $99,173 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Project background: The CA-Pregnancy-Associated Mortality Review is an enhanced surveillance project started in 2006 to identify possible reasons for the rise in maternal mortality, increasing racial/ethnic disparities, and to develop evidence-based clinical, policy and programmatic interventions. In-depth medical record and coroner report review is conducted to identify contributing factors and quality improvement opportunities to ultimately decrease maternal mortality in California.

Employment Type: Part Time

Essential Duties & Responsibilities

• Complete training with PHI and CDC Staff on medical record abstraction protocols and processes, maintaining confidentiality, exploring bias and perception, and addressing vicarious trauma with self-care techniques.
• Complete PHI’s human subjects research training requirements and sign confidentiality agreement.
• Accurately abstract and code procedural information from the medical records of women who died of pregnancy-related causes. Data sources include prenatal records, hospitalization records, labor and delivery and immediate post-partum records, EMT transport records, and coroner/autopsy reports.
• Create a Case Summary for each death using a pre-established template.
• Store all project-related information in a [provided] locked file cabinet and maintain confidentiality.
• Maintain 90% accuracy rating to be determined by PHI senior staff during quality control measures.
• Maintain ongoing communication with PHI staff and inform them of any obstacles encountered during data collection.
• Track completed chart reviews and number of hours worked. Complete bi-weekly online timesheet.
• Attend and participate in monthly Committee meetings. Currently, all meetings are virtual due to Covid-19 but in the future may take place in Los Angeles or Northern California (all travel expenses reimbursed if in California).
• Perform other duties as assigned.

Minimum Qualifications

• 7 years of nursing experience in obstetrics, antenatal, and postpartum care.
• Bachelor’s degree in related field is required, or substitute with four additional years of relevant experience.
• Formal schooling equivalent to or greater than: Associate degree in Nursing, Registered Nurse (RN), Nurse Practitioner (NP), Certified Nurse Midwife (CNM), or Physician’s Assistant (PA).

Other Qualifications

• Candidates currently working in maternity care are preferred.
• Demonstrated understanding of normal/abnormal processes of pregnancy, delivery, and postpartum and the wide spectrum of factors that can influence maternal outcomes.
• Demonstrated strong professional communication skills (phone, email, fax, verbal).
• Experience in medical record review (peer review, FIMR, etc.).
• Computer skills, including SharePoint, Adobe Acrobat, Microsoft Word – electronic medical records.
• Knowledge of HIPAA and confidentiality laws.
• Ability to serve as an objective, unbiased storyteller; not looking to assign blame.
• Ability to work independently with limited supervision.
• Flexibility and ability to accomplish tasks in short time frames.
• Demonstrated understanding of social determinants contributing to maternal mortality.
• Availability to work 8-10 hours per week with flexible scheduling.
• Preferred candidates will have experience serving Black and Latinx perinatal communities.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

PHI recognizes the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, sexual orientation. We are committed to maintaining a diverse, multicultural working environment and particularly encourage applications from candidates with lived experience in the communities we seek to serve.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

#LI-REMOTE

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.