Mgr, Museum Collections - University Art Museum

The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives

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JOB TITLE:
Museum Collections Manager

JOB PURPOSE:
Manage, organize, and maintain the collections including managing records, forms, legal documents, contracts, files and retrieval system(s) associated with acquisitions, loans, gifts, de-accessions, cataloging, packing, shipping, customs, inventory, insurance, and storage; oversee shipping arrangements; provide project supervision over special projects, as directed; appraise collection works and determine value in retaining works for collection purposes; discuss collection details and restrictions with donors; provide leadership; prepare initial legal documents for loans and gifts.

This position has been deemed

essential

as addressed in the University of Wyoming’s

Employee Handbook

. Employees in essential positions may be required to work during emergency closures and winter closure based on the nature of their job duties and the reasons for the closure.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manage permanent collection system(s), records and files including donor correspondence, warrantee and title forms, gift records, loan records, photographs, condition reports, publication and copyright records, location records, and pertinent documents and documentation for exhibition and conservation of collection works.

Manage, maintain and supervise data processing system(s) for maintaining collection information.

Supervise ongoing projects, such as photographic records of permanent collections.

Responsible for inventory and proper protective storage as well as environmental monitoring including specialized chambers and different types of storage setups including continuous care of collections; monitoring storage facility access.

Responsible for conservation and preservation of collection material; determine whether an outside conservator is required to preserve collection work.

Prepare incoming and outgoing condition reports on collection works; prepare photographic records and reports of damaged collection pieces; handle damage disputes and take appropriate action for damaged work with artist or author, donors, carriers, customs, insurance as well as other collection or museum officials.

Coordinate and schedule traveling exhibitions or collection exhibitions and arrange shipping and receiving of exhibitions and individual items; deal with international and/or domestic carriers/ couriers, custom, museum, conservation, and repository agents.

Maintain proper insurance on permanent collections, objects on loan, and traveling exhibitions.

Prepare initial legal contracts for loan and gift collections; maintain and verify legal documentation related to loan, gift, and use of the collection works and acknowledgments.

SUPPLEMENTAL FUNCTIONS:
Plan, prepare and administer department budget including monitoring expenditures.

Responsible for the determination of handling of collection items; assist in exhibition installations.

Follow protocol for handling and shipping hazardous materials when encountered with collection works.

Responsible for the emergency disaster plan.

May chair or participate on committees and task forces for assigned areas.

May provide assistance, information and teaching aids for instruction classes and students.

COMPETENCIES:
Attention to Detail

Individual Leadership

Quality of Work

Strategic Planning

Technical/Professional Knowledge

Adaptability

REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:
Education:
Bachelor’s degree

Experience:
4 years work-related experience

Required licensure, certification, registration or other requirements:

Valid driver's license with a motor vehicle record (MVR) that is compliant with the

University Vehicle Use Policy

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DESIRED QUALIFICATIONS:
Ability to organize and maintain inventory, including gift, loan, acquisition, and de-accession processing; accurate record keeping

Database management and proficiency in PastPerfect, Microsoft Office, and PhotoShop

National and international art shipping and handling

Create and process legal documents, contracts, insurance with appropriate offices on campus

Training and supervisory skills

Write reports and procedure manuals

Budget management

Excellent interpersonal, written and verbal communication skills

REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.

HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email

jobapps@uwyo.edu

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ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit

http://visitlaramie.org/