Job details

Payroll Specialist

What Makes Motiv Special?

Through a radically different approach to building electric trucks that combines our own patented IP with strategic partnerships, we have developed a line of all-electric medium-duty trucks and buses used in a range of applications. Our next-generation electric truck, the Argo, is coming out in 2024.

The ideal candidate will want to be part of the team leading the commercial electric truck industry. Our trucks and buses have logged millions of customer-driven miles and tens of millions of pounds delivered in the US and Canada while reducing millions of pounds of CO2 emissions. You will be joining us at a critical inflection point in our growth, when, in addition to launching our Argo truck, we are significantly expanding our products, capacity and market volume.

Motiv’s core values are deep passion, curiosity, collaboration, customer focus and “owning it.” If those are values you share, we would love to talk with you about joining our team and taking your career to the next level in one of the hottest technology sectors. To succeed in this job, you must be able to perform the duties listed below – and others as required.

Job Summary:

As a Payroll Specialist is primarily responsible for processing payroll and maintaining the employee database regarding salary and pay. This position will report to the Senior AP & Payroll Specialist.

Supervisory Responsibilities:

● None

Duties/Responsibilities:

● Responsible for processing semi-monthly and off cycle payroll for non-exempt and exempt employees
● Process new hires, terminations, leave of absence, employee changes, bonuses and merit increase in the PEO systems
● Validate and process employee timesheets for appropriate approvals and follow up as needed to ensure approvals are processed in a timely manner
● Prepare and maintain payroll reports, payroll accounting files and timekeeping records
● Handle all payroll inquiries
● Prepare audit schedules related to payroll
● Perform monthly payroll reconciliations
● Prepare and upload payroll journal entries into QuickBooks
● Calculate sales commissions and maintain commission records
● Perform credit card and bank reconciliations
● Perform other ad-hoc duties as assigned
● Collaborate with cross-functional teams

Required Skills/Abilities:

● Previous experience with Insperity or other PEO payroll system
● Experience with MS Excel including Pivot Tables and V-Lookups
● Able to work effectively with minimal supervision
● Ability to verbally communicate complex and detailed information in a clear and concise manner
● Excellent time management skills with a proven ability to meet deadlines
● Knowledge of end-to-end payroll administration
● Team player with strong communication, customer service, organizational and interpersonal skills.
● Communicate with employees and others in a professional and courteous manner while maintaining strict confidentiality of all information

Education/Experience:

● Five years of payroll processing experience
● Associate's or bachelor's degree in business or accounting preferred

Physical Requirements:

● Prolonged periods of sitting at a desk and working on a computer.
● Must be able to lift up to 15 pounds at times.

Other Requirements:

● Candidate preferably located in the Bay Area or within driving distance of Foster City Headquarters.
● This role is 95% remote. 5% is on call basis for office visit.

Salary Range:

● $52.00/hour (Pay ranges are determined by role, level, and location. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and training.)

Benefits & Perks

US Based Employees: Competitive and comprehensive benefits package including Medical (including 24/7 online access to a physician), Dental, Vision, HSA, Health & Dependent Care FSA, 401(k) with company match, company paid Basic Life and AD&D, employee paid Voluntary Life and AD&D.
Generous PTO policy, 11 Paid Company Holidays
EAP (Employee Assistance Program) and Education Reimbursement
Fresh daily snacks and a healthy Work/Life Balance
Access to Perks at Work - Discounted learning, tickets, electronics, travel, health, restaurants & retail.
Free Online Training & Development
Bicycle friendly, with bike storage available to all Foster City employees with a 5 minute walk to the scenic Bay Front.
Regular Happy Hours, Company Cultural Events, and more!

About Motiv

Motiv Power Systems is the medium-duty commercial electric vehicle (EV) leader that Frees Fleets From Fossil Fuels. Founded in 2009, the Bay Area-based, commercial EV company draws on 15 years of experience to create accessible, cost-effective, and innovative electric trucks and buses for organizations that are the backbone of the economy.

Motiv has more than 150 all-electric trucks and buses on the road with businesses of all sizes, across a broad spectrum of industries, including linen, parcel, food, hospitality, airports, higher education, pupil transportation, and more. Motiv vehicles operate at over 98 percent uptime, and have logged more than three million miles, while also offering fleets up to 85 percent operation and maintenance cost savings. Motiv’s proven EV technology provides operators with a healthier, smoother, and more profitable driving experience.