Let’s get started
By clicking ‘Next’, I agree to the Terms of Service
and Privacy Policy, and consent to receive emails from Rise
Jobs / Job page
MUSCP- Executive Administrative Assistant to the President image - Rise Careers
Job details

MUSCP- Executive Administrative Assistant to the President

Job Description Summary

The Executive Assistant III provides high-level administrative support to the President and Office of the President, ensuring seamless operations, effective communication, and well-coordinated schedules. This role requires professionalism, discretion, and the ability to manage multiple priorities in a dynamic environment.

Entity

University Medical Associates (UMA) Only Employees and Financials

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC003439 UMA PRES FND President's Fund CC

Pay Rate Type

Salary

Pay Grade

Health-31

Scheduled Weekly Hours

40

Work Shift

Job Description

Key Responsibilities:

1.1 Schedule & Calendar Management 25%

  • Manages the President’s daily schedule, coordinating with the schedules of the First Lady and Chief of Staff.
  • Schedules special activities, events, and meetings, making necessary arrangements for conferences.
  • Exercises sound judgment in prioritizing access to the President and team based on relevance and urgency.
  • Schedules meetings at the request of the President and team, coordinating with internal and/or external stakeholders’ availability.
  • Ensures time is managed effectively and efficiently to meet key objectives.

1.2 Meeting & Event Preparation 20%

  • Tracks tasks assigned by the President and team, ensuring objectives progress smoothly.
  • Gathers and organizes briefing materials, ensuring the President and team are well-prepared for meetings, speaking engagements, and travel.
  • Attends meetings, records minutes, and drafts decision memorandums as appropriate and necessary.

1.3 Communication & Representation 15%

  • Serves as the primary communication liaison for the Office of the President, including interactions with staff, administrators, directors, and other internal and external constituents.
  • Responds to inquiries, resolves issues, and ensures the President and team remain informed on key matters.
  • Upholds a high level of professionalism and discretion while maintaining a positive, solutions-oriented approach.

1.4 Travel Coordination 15%

  • Plans and coordinates travel for the President and team, including registrations, flights, accommodations, and ground transportation.
  • Prepares detailed travel itineraries, ensuring all logistics align with event and meeting schedules.
  • Organizes receipts and necessary documentation for travel reimbursements post-trip.

1.5 Administrative Operations & Policy Implementation 10%

  • Supports the implementation of office policies and contributes to the decision-making process.
  • Addresses administrative challenges, responding to inquiries from government officials, faculty, staff, students, and the public.
  • Drafts and manages correspondence, including confidential communications.
  • Maintains a high standard of professionalism, ensuring all interactions reflect the values of the Office of the President.

1.6 Confidentiality & Information Management 5%

  • Maintains and secures confidential files and sensitive information.
  • Exercises discretion in determining appropriate access to information.

1.7 Collaboration & Office Synergy 5%

  • Works closely with other administrative staff to ensure efficiency, cross-training, and collaborative efforts.
  • Monitors and ensures the accuracy and effectiveness of daily office operations.

1.8 Additional Duties 5%

  • Performs other duties as assigned to support the evolving needs of the Office of the President.

Additional Job Description

Bachelor’s Degree, plus 5 years supporting a senior executive

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Average salary estimate

$70000 / YEARLY (est.)
min
max
$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

Similar Jobs
Photo of the Rise User

Seeking a Clinical Laboratory Scientist III to oversee laboratory operations and ensure precise testing and results in a dynamic and collaborative environment.

We are looking for a dedicated Clinical Laboratory Scientist I to ensure precision in laboratory testing for patient care at St Mary’s Medical Center.

Join the University of Texas School of Law as an Alumni Events Student Associate and play a key role in managing exciting alumni events.

Photo of the Rise User

Become a key member of Seasoned Recruitment as a remote psychotherapist, delivering vital mental health support from your home.

Join Select Medical as a Hospital Case Manager and play a vital role in providing top-notch care to critically ill patients with the added incentive of a $10,000 sign-on bonus.

Photo of the Rise User

Spectrum Healthcare is looking for a dedicated Radiographic Technologist (MRI Tech) at Marine Corps Air Station Beaufort, SC, with a focus on work-life balance and excellent benefits.

Photo of the Rise User
Chess.com Hybrid Northern New Mexico College, Espanola, NM
Posted 3 days ago

Lead the Native American Center at Northern New Mexico College to enhance community partnerships and support Native American student achievement.

Dungarvin Hybrid Fairfield, California, United States
Posted 2 days ago

Join Dungarvin as a Program Director to lead a dynamic team in providing meaningful support to individuals with developmental disabilities in our Fairfield Day Program.

Posted 8 days ago

Join the Seattle Vaccine Trials Unit at Fred Hutch to play a crucial role in recruiting volunteers for innovative HIV research studies.

Photo of the Rise User

LifeStance Health is looking for dedicated Licensed Marriage & Family Therapists to join their clinical team and provide exceptional patient care.

Photo of the Rise User
Posted 4 days ago

We are seeking an experienced Executive Administrative Assistant to provide essential support to the Vice President at the College's Mission Division.

Photo of the Rise User
American Express Hybrid Chicago, Illinois, United States
Posted yesterday
Inclusive & Diverse
Empathetic
Collaboration over Competition
Growth & Learning
Transparent & Candid
Medical Insurance
Dental Insurance
Mental Health Resources
Life insurance
Disability Insurance
Child Care stipend
Employee Resource Groups
Learning & Development

American Express is looking for a proactive Executive Assistant to support Global Dining Vice Presidents while enhancing your skills and career in a dynamic environment.

Posted 5 days ago

Join Neal R. Gross and Co. as a Billing and Production Associate, where your attention to detail will directly impact our commitment to client satisfaction in legal support services.

MATCH
VIEW MATCH
FUNDING
DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
No info
HQ LOCATION
No info
EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 21, 2025

Subscribe to Rise newsletter

Risa star 🔮 Hi, I'm Risa! Your AI
Career Copilot
Want to see a list of jobs tailored to
you, just ask me below!