Let’s get started
By clicking ‘Next’, I agree to the Terms of Service
and Privacy Policy, and consent to receive emails from Rise
Jobs / Job page
MUSCP- Executive Administrative Assistant to the President image - Rise Careers
Job details

MUSCP- Executive Administrative Assistant to the President

Job Description Summary

The Executive Assistant III provides high-level administrative support to the President and Office of the President, ensuring seamless operations, effective communication, and well-coordinated schedules. This role requires professionalism, discretion, and the ability to manage multiple priorities in a dynamic environment.

Entity

University Medical Associates (UMA) Only Employees and Financials

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC003439 UMA PRES FND President's Fund CC

Pay Rate Type

Salary

Pay Grade

Health-31

Scheduled Weekly Hours

40

Work Shift

Job Description

Key Responsibilities:

1.1 Schedule & Calendar Management 25%

  • Manages the President’s daily schedule, coordinating with the schedules of the First Lady and Chief of Staff.
  • Schedules special activities, events, and meetings, making necessary arrangements for conferences.
  • Exercises sound judgment in prioritizing access to the President and team based on relevance and urgency.
  • Schedules meetings at the request of the President and team, coordinating with internal and/or external stakeholders’ availability.
  • Ensures time is managed effectively and efficiently to meet key objectives.

1.2 Meeting & Event Preparation 20%

  • Tracks tasks assigned by the President and team, ensuring objectives progress smoothly.
  • Gathers and organizes briefing materials, ensuring the President and team are well-prepared for meetings, speaking engagements, and travel.
  • Attends meetings, records minutes, and drafts decision memorandums as appropriate and necessary.

1.3 Communication & Representation 15%

  • Serves as the primary communication liaison for the Office of the President, including interactions with staff, administrators, directors, and other internal and external constituents.
  • Responds to inquiries, resolves issues, and ensures the President and team remain informed on key matters.
  • Upholds a high level of professionalism and discretion while maintaining a positive, solutions-oriented approach.

1.4 Travel Coordination 15%

  • Plans and coordinates travel for the President and team, including registrations, flights, accommodations, and ground transportation.
  • Prepares detailed travel itineraries, ensuring all logistics align with event and meeting schedules.
  • Organizes receipts and necessary documentation for travel reimbursements post-trip.

1.5 Administrative Operations & Policy Implementation 10%

  • Supports the implementation of office policies and contributes to the decision-making process.
  • Addresses administrative challenges, responding to inquiries from government officials, faculty, staff, students, and the public.
  • Drafts and manages correspondence, including confidential communications.
  • Maintains a high standard of professionalism, ensuring all interactions reflect the values of the Office of the President.

1.6 Confidentiality & Information Management 5%

  • Maintains and secures confidential files and sensitive information.
  • Exercises discretion in determining appropriate access to information.

1.7 Collaboration & Office Synergy 5%

  • Works closely with other administrative staff to ensure efficiency, cross-training, and collaborative efforts.
  • Monitors and ensures the accuracy and effectiveness of daily office operations.

1.8 Additional Duties 5%

  • Performs other duties as assigned to support the evolving needs of the Office of the President.

Additional Job Description

Bachelor’s Degree, plus 5 years supporting a senior executive

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Average salary estimate

$70000 / YEARLY (est.)
min
max
$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

Similar Jobs
Photo of the Rise User

We're seeking a Clinical Dietitian to provide expert nutrition care in a dynamic inpatient adult setting at the University of Maryland Medical System.

Photo of the Rise User
ABM.Com Hybrid Newport Beach, CA
Posted 9 days ago

Join ABM as a Night Rover Cleaner and play a key role in maintaining high cleanliness standards across various locations.

Photo of the Rise User

Luna is looking for experienced physical therapists to deliver outpatient services with flexibility and innovative tech support in Goodyear, AZ.

Posted 12 days ago

As a Physical Therapist with CHI Health, you'll play a crucial role in helping patients recover and maintain their physical wellbeing through innovative and compassionate care.

Seeking a detail-oriented Personal Admin & Wellness Assistant to streamline daily wellness and personal tasks in Hoboken, NJ.

Lowe's is looking for a Merchandising Services Associate to ensure engaging and accurate product displays in their Watertown, NY store.

Photo of the Rise User

Join Allied Universal as a Fire Life Safety Director in a prestigious Times Square hotel, ensuring safety and security for guests and staff.

Photo of the Rise User
Posted 12 days ago

Join EMI as an Environmental/Energy Manager to drive sustainable practices within military operations at Joint Base Anacostia-Bolling.

Photo of the Rise User
Inclusive & Diverse
Empathetic
Collaboration over Competition
Mission Driven
Social Impact Driven
Diversity of Opinions
Growth & Learning
Photo of the Rise User
Posted 2 months ago
Inclusive & Diverse
Diversity of Opinions
Work/Life Harmony
Dare to be Different
Reward & Recognition
Empathetic
Take Risks
Growth & Learning
Transparent & Candid
Mission Driven
Passion for Exploration
Feedback Forward
Medical Insurance
Dental Insurance
Vision Insurance
Mental Health Resources
Life insurance
Disability Insurance
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Learning & Development
Paid Time-Off
Maternity Leave
Social Gatherings
Photo of the Rise User
Inclusive & Diverse
Empathetic
Collaboration over Competition
Growth & Learning
Transparent & Candid
Medical Insurance
Dental Insurance
Mental Health Resources
Life insurance
Disability Insurance
Child Care stipend
Employee Resource Groups
Learning & Development
MATCH
Calculating your matching score...
FUNDING
DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
No info
HQ LOCATION
No info
EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 21, 2025

Subscribe to Rise newsletter

Risa star 🔮 Hi, I'm Risa! Your AI
Career Copilot
Want to see a list of jobs tailored to
you, just ask me below!