Job details

Accounts Payable Specialist

We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about our firm, see what it’s like to work here and explore recent projects and ideas at NBBJ.com. Join us to make an impact today!

The role at a glance:

We are looking for someone with a can-do attitude and enjoys the challenge of a high volume, fast moving and ever-changing design firm. This role requires excellent communication skills, strong attention to detail and the ability to respond quickly and tactfully to requests with kindness and compassion. If you are able to deliver professional customer service to internal and external customers, come join us!

In your new role you will:

Timely and accurate input of vendor invoices; approximately 200 -300 a month
Review and process employee expense reports; approximately 150 a month
Adhere to payment and reimbursement policies, educating employees on policies
Confirm invoices against budgets
Coordinate payments and reimbursements among our offices globally
Process check runs and payments via online banking systems
Manage payment schedules to avoid late fees and maintain positive vendor relationships.
Research and resolve vendor inquiries
Maintain documentation of AP processes
Assist in streamlining and improving processes based on best practices
Reconcile sub-ledgers to the general ledger
Maintain account work papers for AP and Employee Expense general ledger accounts
Other duties and projects as needed

What you need to succeed

Minimum 3 years of Accounting and/or Accounts Payable experience
Associate Degree in Accounting preferred
General ledger and job costing experience a plus
Experience with multi-company and multi-currency transactions desired
Ability to remain professional while working under pressure to meet deadlines
Strong organizational, multi-tasking and prioritizing skills
Demonstrated ability to thrive in a fast-paced environment
Excellent communication and interpersonal skills with a customer service focus
Ability to work both independently and as part of a collaborative team
Strong computer skills including proficiency in Microsoft Office Suite and Adobe
Intermediate experience in Excel, including xlookup, pivot tables and formulas

NBBJ Glassdoor Company Review

3.9

NBBJ DE&I Review

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CEO of NBBJ

Steve McConnell

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By NBBJ

For more than 75 years, NBBJ has been guided by a vision to design for life. We are an award-winning global design and architecture firm, a creative company fueled by ideas, and a place where everyone is empowered to contribute to creating a bette...

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FUNDING

Private

DEPARTMENTS

Accounting

SENIORITY LEVEL REQUIREMENT

Mid-Level

INDUSTRY

Architectural & Engineering Services

TEAM SIZE