Administrative Assistant, Creative Advertising

An Administrative Assistant at Focus Features plays a pivotal role in supporting the Creative Advertising team by managing calendars, arranging travel, and handling various administrative tasks. This position requires strong organizational skills and the ability to communicate effectively with team members and creative vendors.

Candidates for the Administrative Assistant role at Focus Features should possess prior administrative experience, proficiency in Microsoft Office applications, and ideally, some familiarity with Photoshop or similar tools. A degree in marketing or art is preferred but not mandatory.

The work environment at Focus Features is dynamic and engaging, located in the heart of Universal City, California. The company promotes collaboration and creativity within the Creative Advertising team, all while fostering a culture of diversity, equity, and inclusion.

The Administrative Assistant role at Focus Features is a hybrid position, generally requiring staff to work from the office a minimum of three days a week. This balance allows for collaborative team work while also offering flexibility.

The salary range for the Administrative Assistant position at Focus Features is between $50,000 and $55,000, which is competitive for this level of responsibility within the marketing department.

As an Administrative Assistant at Focus Features, you'll receive a comprehensive benefits package that includes medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of employee discounts, ensuring you are well-supported.

Important skills for the Administrative Assistant position at Focus Features include strong organizational abilities, excellent written and verbal communication, proficiency in Microsoft Office, adaptability to changing deadlines, and the capacity to work both collaboratively and independently.

When prioritizing tasks as an Administrative Assistant, it's essential to assess deadlines and the urgency of each task. Utilizing tools like task lists and calendar alerts can significantly enhance your efficiency. It's also important to communicate with your team to ensure alignment on priorities.

In my previous roles, I've implemented digital filing systems that enhance organization, making documents easily accessible. I believe in creating clear folder hierarchies and labeling files properly, which helps streamline workflows within the team.

To ensure effective communication within the team, I prioritize regular check-ins and use collaborative tools to keep everyone informed. Following up on important discussions through emails or shared notes further solidifies our communication.

Handling last-minute changes involves staying calm and flexible. I quickly assess the new requirements, communicate any updates to relevant team members, and adjust calendars to keep everything on track without causing disruption.

I have experience coordinating travel arrangements for executives, which includes booking flights, accommodations, and transportation. I always cross-check details to ensure everything is accurate, allowing the executive to focus on their responsibilities.

Ensuring confidentiality when managing NDAs involves understanding the importance of the agreements thoroughly and maintaining secure practices for document handling. I always follow company policies and talk to legal if I have any uncertainties.

Effective calendar management requires a combination of prioritization, blocking time for specific tasks, and being proactive about changes. I often color-code and categorize different types of meetings to ensure clarity.

To stay organized when juggling multiple projects, I rely on project management tools to track progress and deadlines. Regularly reviewing my tasks and adjusting priorities allows me to stay ahead and meet all obligations.

I am excited about the prospect of working as an Administrative Assistant at Focus Features because I have a passion for film and creative advertising. Being part of a team that shapes consumer experiences and engages audiences aligns with my professional goals.

I am proficient in Microsoft Office Suite, as well as tools like Photoshop and Illustrator. My familiarity with SAP for processing invoices and purchase orders will also help me contribute effectively in this role.