New Business Intake/Conflicts Coordinator

Polsinelli, PC is looking for a New Business Intake Coordinator – this will be a remote role. Must be located in and/or near Los Angeles or San Francisco. Hours for this role will be 8:30 AM - 5:15 PM PT.

POSITION SUMMARY

Responsible for Maintaining Daily Workflow, Running Conflict Checks, Making Client Matter adjustments, and Assigning Client Matter Numbers for the Firm. As a NBI Coordinator, you are required to maintain a high level of accuracy and confidentiality at all times.

CORE RESPONSIBILITIES

• Complete detailed Conflict of Interest Report including necessary internet searches
• Consult the NBI Reference Manual for proper procedures and information
• Assign Client Matter numbers.
• Notify Attorneys of Issues for Matter Opening Process
• Assign Affiliations for all Client Matters
• Maintain all Client Matter Modifications
• Process Dunn and Bradstreet reports (DNBi) / Hoover
• Maintain system integrity and data base clean up
• Complete Exiting Attorney Reports and requests for attorney to close Client/files
• Process all Client Matter Re-Openings (re-run conflict report and communicate new issues to appropriate attorney. This process will involve waiting for approval before re-opening.)
• Maintain client and employee confidences; protect operations by safeguarding confidential information
• Take initiative to train and mentor new NBI hires, staff and attorneys on NBI policies and procedures
• Work efficiently and prioritize tasks in a fast paced environment.

Experience and Education

Two years NBI/Conflicts experience. Prior legal industry new business intake / conflicts experience preferred. Preferred: Bachelor’s degree or combination of education and experience

SKILLS & ABILITIES

Proficient if MS Office applications;

Proficient in computerized Conflicts/Workflow software;

Excellent analytical and research skills;

Ability to compile, review, determine and communicate conflicts issues based on a variety of information;

Good judgment in determining when assistance is needed in communicating with attorneys and legal assistants on varied issues involving conflicts and maintaining client files.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Job Type: Full-time

Pay: $55,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Experience:

• Legal Conflicts: 3 years (Preferred)

Work Location: Remote