Payroll Specialist

How You’ll Contribute

Job Description Summary
The Payroll Specialist is responsible for payroll processing in support of the organization's payroll needs. The incumbent will act as liaison to internal customers, ensuring clear, accurate and professional communication. The position requires adherence to all federal, state and local regulations pertaining to payroll processing, and exercises strict adherence to proper handling of confidential information. The candidate will possess a high level of integrity, the ability to thrive in a fast-paced, deadline driven environment, and require minimal supervision.

Your Impact

Your Impact

Responsibilities Include

Payroll Processing (US & Global) 50%

• ​Assist Payroll team with processing and analyzing multi-state payroll using Workday.

• Responsible for ensuring timekeeping is entered, submitted and approved including timesheet corrections where applicable.

• Assist the team with HR/Benefits related transactions with a payroll impact, such as leave of absence, retroactive pay processing, retirement plan loans, etc.

• Responsible for verifying/processing employees onboarding/offboarding information including pay results, and tax/payment elections.  

• Process Payroll related invoices, including research, verification and basic reconciliations.

• Monitor & review multi-state taxation reports, missing tax/payment elections, and local tax set up.

• Keep apprised of changes in federal, state and local payroll tax requirements

Payroll  Administration 30%

• Responsible for printing and distribution of payroll checks and year end forms (W-2) where applicable. 

• Support quarterly and year end activities such as tax filings, reconciliations and W2 processing.

• Responsible for confidential handling of Payroll mail, including collecting, sorting,  distributing, and taking necessary actions. 

• Monitor and respond timely, confidentially, and professionally to general payroll related inquiries in the payroll email inbox.

Other Duties 20%

• Assist payroll team with new hire training and orientations (scheduled and one-offs)

• Responsible for reviewing and updating payroll processes and procedures ensuring they are accurate and up to date.

• Provide support and coverage for other payroll functions or projects as needed.

Minimum Education Required

Bachelor’s degree in Accounting (or other relevant course of study) preferred, or related work experience.

Minimum Years and Type of Experience

3+ years of payroll transactions and processing

Experience with large integrated  ERP systems (Workday is a plus)

Knowledge and Skills Required

• Experience with full cycle payroll processing and proven knowledge of U.S multi-state  payroll processes

• Ability to multitask, possess a high attention to detail, and effectively prioritize assigned duties to meet deadlines and objectives.

• Possess good organizational and time management skills, and be customer service oriented.

• Strong PC skills, including competence in Microsoft Excel and other software applications

• Should be a team player and possess the ability to work independently

Supervision

No direct reports

Salary Information

The National Geographic Society offers a competitive and holistic total rewards package. Our compensation structure and transparent pay philosophy are based on industry-specific market data for similar-sized nonprofit organizations.

The salary range for this position accounts for a wide range of factors including but not limited to organizational need; specific skill sets; experience and training; certifications; and more. At the National Geographic Society, individuals are typically hired at or near the starting point of the salary range for their role, and compensation decisions are dependent on the facts and circumstances of each case.

The hourly rate for this position is $32.89 - $34.61.

In addition, the National Geographic Society offers a competitive and comprehensive benefits package that includes, but is not limited to, medical, dental, and vision insurance; engaging and comprehensive wellness program; 401(k) retirement savings plan with matching contributions after 6 months of employment; flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave; 12 paid holidays and a paid winter break between December 25 and 31; paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits; learning and development opportunities; Lifestyle Spending Account; pet adoption assistance and insurance; pre-tax transportation benefits with a generous employer subsidy; employer-paid life insurance and disability benefit; and a variety of National Geographic discounts and perks.

Job Designation

Hybrid - At the Society, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are Hybrid. Our Hybrid category requires that staff work at Base Camp two days each week: every Tuesday and Wednesday. Hybrid staff are also always welcome to come in additional days each week if preferred.

Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.

We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization.