Accounts Payable Coordinator

NOLA Public Schools Vision

The vision of the NOLA Public Schools is that every student receives a high-quality education that fosters their individual capabilities, while ensuring that they thrive, achieve physical and mental wellness, and are prepared for civic, social, and economic success. 

Position Summary

Under the supervision of the Senior Accountant, the Accounts Payable Coordinator implements NOLA-PS processes and procedures for all accounts payable activities.  This position also processes accounts payable requests using the district's Policies and Procedures.

Salary Range

$54,000-$79,300

• Processes and accounts for vendor invoices to include verification of invoices, expense coding, voucher preparation, timely payments, and maintenances of accurate records and control reports
• Assists in monthly and year end close which may include aging reporting and key performance indicators
• Assists in the development and documentation of travel policies, regulations and procedures and monitors compliance
• Generates various reports for management including accounts payable register and other financial analyses
• Oversee the procurement card process that includes ensuring all receipts are submitted and properly coded for the financial system and performs monthly reconciliation
• Handles all travel for the district which includes organizing travel arrangements and processing travel reimbursements
• Processes all expense reimbursement claims and disbursements for the district and ensures all supporting documentation has been submitted
• Assists with Fixed Asset physical inventory
• Assists with Student Activity processing
• Works with internal/external auditors related to internal control analysis, month-end and year-end activities, and accruals and suggests improvements in processes to increase efficiency and effectiveness of unit
• Maintains updated vendor files and file numbers
• Prepares and records all vendor checks for mailing
• Serves as backup for the payroll and assists with processing W2’s
• Maintains filing system for all financial documents
• Trains and cross-trains employees in existing and new procedures, set standards of performance and monitors performance
• Receives mail to disburse to appropriate parties
• Processes 1099’s
• Performs other duties as required

• At least an Associates degree and/or 3+ years of relevant accounts payable experience required

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

Salaries are determined by educational background and/or relevant years of experience.

Work Environment

Listed below are key points regarding environmental demands and the work environment of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.   

- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) part of the workday; 

- Required to exert physical effort in handling objects more than 30 pounds rarely; 

- Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals) rarely; 

- Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely; 

- Normal setting for this job is an office/school setting.     

Performance Evaluation

The employee will be evaluated based on the above position using either two methods: via COMPASS or a NOLA-PS evaluating instrument. If the employee holds an Educational Leadership certification, he/she will be evaluated via COMPASS to ensure renewal of certification.

EEOC Statement

NOLA Public Schools is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, and non-job related physical or mental disability, or protected veteran status.