Catering Sales Coordinator | Full-Time | Allegiant Stadium

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

Under general supervision, the Catering Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in all adminstrative assistance required for the facility and preparation of catering internal and external communications.

This role pays an hourly rate of $27.00-$29.00.

Benefits for Full-Time roles: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until July 11, 2025.

Responsibilities

• Assist Catering SalesTeam in the preparation of upcoming events and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements.
• Ordering of all linens, rentals, required vendors. 
• Assist Catering Team  in updating Triple Seat booking system.
• Uploading payments, invoices, notes, deposits, credit card payments etc.
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
• Responsible for creation of weekly Banquet Event Order Packet; attend weekly meeting and take notes in real time to send out to the team.
• Update weekly reports for pacing and forecasting, finanical reports. 
• Attend & assist in food tastings and menu projects. 
• Project managment for research and catering trends. 
• Coordinate client “promotions" using Canva software. 
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless hospitality. 
• Perform other duties as required.

Qualifications

• Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting.
• Bachelor’s degree from an accredited college or university with major course work in  business administration, hospitality management or other related.
• Additional years of experience may be substituted for formal education Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job.
• Ability to prioritize work and effectively resolve workload issues
• Learn and understand the operation of a convention center and apply that knowledge to continually improve.
• Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.