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Office Administrator

AI is the new electricity: Just as electricity transformed numerous industries starting 100 years ago, AI is now poised to do the same. AI Fund, led by Andrew Ng, is building companies that will use AI to transform every type of industry, and improve human life.

We are looking for an Office Administrator based in the Bay area. This is a hybrid role that will work out of our office in Palo Alto three days a week (the other two days will be remote). This is a full-time role with a competitive compensation and benefits package.

In this role, you will be responsible for essential administrative tasks to optimize day-to-day activities for AI Fund and its portfolio companies. Specifically, you will perform a wide variety of office tasks, including assisting with certain HR related operations. You will play a key role in managing the logistics of an organization that is scaling quickly, and will have the opportunity to be at the forefront of how great AI companies are built and how cutting-edge AI products are delivered.

What You Will Be Doing

    • Perform front desk tasks, e.g., greet guests, check in/out and distribution of mail and other deliveries.
    • Provide calendar management support for both our COO and Operating Partner.
    • Provide business travel arrangements for AI Fund employees.
    • Assist in organizing employee onboarding and orientation process to ensure a smooth transition for new employees.
    • Manage, including coordinate with vendors, on office facilities matters (including IT services, video conferencing services, snacks and catering, office supplies purchasing, furniture, and general repair and maintenance, etc.); track and upload receipts for related office credit card transactions; maintain and update property & equipment tracking and perform inventory count on a regular basis.
    • Perform other general office duties, e.g. develop and organize filing systems for physical and electronic files, ensure shared spaces/common areas (such as meeting rooms and kitchen) are clean and orderly, etc.

What You Must Bring

    • Strong organizational skills that reflect ability to prioritize multiple tasks seamlessly with excellent attention to detail.
    • Strong written and verbal communication and interpersonal skills.
    • Demonstrated ability to use good judgment and discretion in handling confidential and sensitive information.
    • Highly resourceful team-player, with the ability to also be effective independently.
    • Demonstrated ability to meet deadlines in a fast-paced environment.

Characteristics That We Value Include

    • Accountability: an obligation or willingness to accept responsibility or to account for one's actions while doing so with the highest regard for integrity.
    • Leadership: able to influence others to follow you and lead the team to a brighter future.
    • Grit. able to stick with projects and work hard through good and bad times. High pain tolerance and can perform well under stress or pressure.
    • Scrappy: Takes initiative and proactively gets things done with low resources, but doing creative things, begging, borrowing, and whatever is needed in an ambiguous environment or situation.
    • Ownership orientation: Demonstrated orientation of extreme ownership over all aspects of the company and extremely results-driven in nature.
At AI Fund, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. AI Fund believes that diversity and inclusion among our employees are critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Selection for employment is decided on the basis of qualifications, merit, and business need.
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CEO of AI Fund
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Dr. Andrew Ng
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Who is AI Fund? We are a team of AI pioneers, proven entrepreneurs, seasoned operators, and venture capitalists that collaborates with leading entrepreneurs to solve big challenges using artificial intelligence. Founded in 2017 by Dr. Andrew Ng, ...

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DATE POSTED
January 26, 2023

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