Office Assistant

Department

Position Summary

The MSU Denver Graduate Studies Administrative Assistant assists and supports the AVP and members of the Graduate Studies in planning, organizing, and coordinating events and special projects, including scheduling, purchasing, travel arrangements, room reservations and more. Our new colleague will be a person with drive, proactiveness and attention to detail who enjoys being helpful to others. The Administrative Assistant will also oversee website maintenance and other services that require digital skills, such as setting up surveys and composing electronic forms.

Duties and Responsibilities

60% Of fi ce Management

• Provides event planning and event support on all levels, including room scheduling, ordering and procurement card transactions, and works closely with AHEC and MSU Denver Facilities for access and room approvals

• Sends out notifications as requested and takes meeting minutes

• Prepares travel arrangements and manages pre- and post travel expense reports in alignment with university policies, procedures and deadlines

• Keeps inventory of promotional materials and office supplies

• Serves as support for the Graduate Studies team in supporting events, new initiatives and implementations that impact students, faculty, and staff

• Supports AVP and Team Members on special projects.

• Develops, coordinates, and prepares the office's annual calendar of important dates by gathering information from Graduate Studies Colleagues

35% Website Maintenance

• Serves as the lead for managing and updating the Graduate Studies' website and supports Graduate Programs in this effort as needed

• Ensures that forms are built within the form platform technology and updates forms as needed.

• Sets up surveys in Qualtrics

5% Other Duties as assigned.

• Participates in special projects and committees as needed.

• Support recruitment events

Required Qualifications:

• Proficient with web content management platforms

• Demonstrated event planning experience.

• Experience as an Administrative Assistant, Executive Assistant or other relevant administrative positions 

• Excellent Microsoft Office Suite skills including Outlook, Power Point, Excel, Word, Share Point and Access as well as advanced internet research skills. 

• Must be detail-oriented, organized, and driven to make a difference.

• Must be able to interact positively with a wide range of people within and form outside the University.

• Experience handling confidential information and applying discretion to sensitive situations 

Preferred Qualifications:

• Bachelor's degree

• Demonstrates excellent professional oral and written communication skills

• Up to date with advancements in office equipment and applications 

• Experience with Workday

• Experience with Banner

• Experience with multitasking and prioritizing daily workloads

Work Hours:

Monday - Friday, between the hours of 8am-5pm, with at least two days in the office in person, and more if necessary.

Salary for Announcement

The salary range for this position is $50,000 - $60,000. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, RTD pass, and more. For a brief overview of these options, please visit our Benefits section.

Instructions to Apply

Complete applications received by April 26, 2023 at 11:59 PM MST will receive full consideration, but applications will be accepted after this date until the position is filled. All applications must be submitted through the university's online application system, https://www.msudenver.edu/careers /.

For full consideration, please submit the following documents:

1. Resume
2. Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Closing Date

Open Until Filled

Posting Representative

Posting Representative Email

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.