Office Assistant IV - Community Development & Housing

Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required. Flexibility to achieve performance excellence in a telework arrangement.

• Serves as subject matter expert, individually motivated and operating with a sense of urgency and personal accountability
• Directly assists with providing department services to other County employees and the general public
• Primary responsibility for safeguarding of confidential information such as documents to Commissioners Court, external agency issues, and negotiations with other governmental agencies.
• Assists with special projects using independent decision-making and judgment
• Maintains statistics and develops complex reports
• Prepares requisitions and purchase orders, verifies invoices and authorizes vendor payments
• Maintains and updates personnel records such as attendance and worker's compensation
• Assists with budget preparation and other related accounting functions
• Responds to general and complex questions and complaints regarding department or work
• May supervise, lead or train administrative or clerical support personnel
• May develop office administration procedures
• May order and maintain supplies/fixed assets
• May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files
• May open and distribute mail
• Performs related duties as required

• Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experience
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
• Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipment
• Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the general public
• Demonstrates technological intuitiveness
• Must have valid driver's license, motor vehicle liability insurance and personal injury insurance
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek
• May be required to work weekends

• Working conditions are in an office / telework environment
• Occasionally moves items weighing up to 10 pounds
• Occasionally move about the office/ telework office
• Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner
• Constantly operates a computer and other office productivity machinery
  Positions self to perform essential functions of the job in an office / telework environment
• Must be able to remain in a stationary position
• Flexibility to achieve performance excellence in a telework arrangement
• Maintains County-issued equipment, software, data and supplies