Office Assistant

We are looking for an Office Assistant to help with the organization's daily administrative operations. The ideal candidate will be hard-working, professional, and able to undertake a variety of office support tasks and work diligently under pressure. This person will need to be a “go-getter” and be able to multi-task. Our office is a high-paced and fun environment and we need a person that will be able to keep up with the demands of the team.

Responsibilities

• New hire orientation
• Answering multi-phone lines, screening and forwarding incoming calls
• Sort and distribute communications in a timely manner
• Fed Ex, Mail (Postage), and UPS
• Own the organization of the office supply room
• Manage the process for ordering office supplies
• Assist with general clerical/Admin duties as needed, filing, faxing, copying, and mailing
• Open, sort, and distribute incoming mail; prepare all outgoing mail and packages
• Create and distribute phone lists for field and office
• Set up computers and phones for all new hires
• Organize office and assist associates in ways that optimize procedures
• Create and update records ensuring accuracy and validity of information
• Monitor level of supplies and handle shortages
• Assist in various daily operations
• Assist with employee terminations
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Assist with (on-boarding)

Requirements

• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
• Be motivated
• Computer literate/Tech Savvy
• Excellent organizational skills
• Be able to communicate clearly and effectively verbal and written manner
• Analytical abilities and aptitude in problem-solving
• Proficiency in MS Office; Outlook, Excel

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Canoga Park, CA 91304: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person