Office Manager

Empatica

Empatica is a full-stack, digital healthcare company, forever changing the way health is monitored and new treatments are developed through our AI platform, digital biomarkers, and state-of-the-art medical wearables. Our customers range from some of the world’s largest institutions (such as NASA, Harvard University, and top-tier pharmaceutical companies, to name a few), to individual users who message us every day and tell us how our products changed their lives.

If you are looking to join a fast-paced growth environment and do meaningful work that can make a true impact in the world, then keep reading.

About the role

As Office Manager you will be involved in:

• Partner with People Operations Team to update People and offices policies, implement onboarding of new hires, and carry out the initiatives to build and maintain Empatica’s culture
• Collaboration with the Milan, Italy HQ office management
• Organization of our office operations and procedures
• Management of vendors, service providers, equipment, and office leases
• Assist in logistics activities - UPS, warehouses, shipments
• Manage meeting schedules and appointments within the office
• Plan in-house or off-site activities, like visitors, parties, celebrations, and conferences
• Address employees’ queries regarding office management topics (e.g. stationery, hardware, and travel arrangements)
• Coordinate with IT department on all office equipment
• Oversee institutional email accounts and support accounting activities

Requirements

• Have a minimum of 2-3 years of work experience in a relevant Administrative, Team Support, or Office Management role
• Have organizational skills and high attention to detail
• Have resilience a get-things-done attitude and an innate desire to do a great work
• Have great people skills
• Have the ability to maintain confidentiality
• Are comfortable with new online tools and databases
• Able to remain focused under pressure and work under tight deadlines with a “Startup attitude”
• Have a passion for Empatica’s products and mission
• Strong desire to grow and learn

Life at Empatica

You will join a fast-growing, international, and diverse team of 80+ talented people who care passionately about what we do and the difference we are making in the world. You’ll get the opportunity to work directly with colleagues across all levels of the organization, no matter their seniority, and learn from the people that built the business and our products.

If you jump on board, we can guarantee it won't be an easy ride, but it will be one of the most rewarding experiences in your career, one that will allow you to learn a lot, have true ownership of your work, and test your whole skillset on multiple projects which are helping thousands of people worldwide.

Read our blog post and find out some reasons why we love working at Empatica.

Inclusion & Diversity

At Empatica we embrace diversity and inclusion. We have colleagues from 21 different countries, while 50% of our team is women (double the tech average!) We believe this makes Empatica a more exciting and stimulating place to work, and brings different points of view to the table while fostering a spirit of communication, collaboration, and care, where everyone’s opinion and thoughts matter.

Benefits

• Multiple opportunities to be challenged and step up your career in a fast-growth company in one of the hottest areas of tech
• Competitive salary
• Employee stock options - we want everyone who joins us to own part of the company and our success
• ️ We have offices in Milan City Center and Downtown Boston. And every summer, we hold an amazing beach retreat in Sardinia, Italy
• ️‍ ️ Gympass membership with access to gyms, online classes, personal training sessions, and nutrition plans
• Membership for mental health and wellness platforms
• Health Insurance
• Free healthy lunch every day
• Your personal MacBook
• Free Kindle and books
• ️ Flexible working hours
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• Personal learning and development budget
• Much more…