Job details

OFFICE SUPPORT ASSISTANT IV

Work with the Chair, Associate Chair(s), faculty, committees, and staff to maintain the highest standards of academic affairs to promote enrollment growth and student success in a department that supports the university's teaching and research mission. Duties include, but are not limited to:

Support the Associate Chairs of Undergraduate/Graduate Studies & the Systems Engineering Program Director
Respond to prospective student inquiries with department and program information (email & in-person)
Welcome visitors, assist with campus student visits, produce information folders and welcome packets
Run reports for advisors and assist as needed with scheduling and visits
Maintain and update undergraduate and graduate student files/records; process and audit forms as needed
Review and process degree plans and assist students with completing and approving graduate forms
Prepare reports, review, process, and track department-based student scholarships
Provide department accreditation support as needed
Process graduate admission and answer admission inquiries
Assist with administering the Fort Leonard Wood (FLW) program as needed
Assist in updating and maintaining the undergraduate and graduate handbooks
Maintain the department website and MinerBytes display
Other duties as assigned

Minimum Qualifications

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Knowledge and experience with Microsoft Office, Outlook, PeopleSoft, or similar software
Excellent interpersonal skills, including tact, courtesy, diplomacy, and a cooperative attitude
Detailed oriented with the ability to multi-task

Comments

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

All job offers are contingent upon successful completion of a criminal background check.

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.

Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.

Know Your Rights

To read more about Equal Employment Opportunity (EEO) please use the following links: