Job details
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Mayo Clinic has been ranked the #1 hospital in the nation by U.S. News & World Report, as well as #1 in more specialties than any other care provider. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.
Responsibilities
The OSPA Associate Specialist actively communicates and presents pertinent information to various audiences and serves as a liaison between OSPA staff and investigators, study staff, others through the Mayo system and external parties with respect to research, grant, budget and contract matters. Responsible for coordination and management of OSPA Operations agendas and meeting documentation. Responsible for tracking and reviewing institutional notifications from Mayo institutional committees and departments (e.g. Institutional Review Board, Institutional Animal Care and Use Committee, Office of Clinical Trials, Legal Contracts Administration and Research Finance) for determination of appropriate action. Responsible for obtaining, preparing, providing guidance and editing various grant documents including documentation within MIRIS Grants and Contracts system. Generates communications to external parties including submission of grant documents or related information. Ensures procedures, grant resources and other OSPA documents are up-to-date by tracking and revising OSPA procedures, guidelines, quick reference guides, templates and forms as needed. Performs ad hoc projects as needed to support OSPA Operations or grant activities for the research community. Maintains competency in applicable regulations, multiple external funding agency requirements, policies and procedures.
Qualifications
An Associate's degree in business, management, healthcare or related program or 4 years' experience in business, research administration or grants. Prefer one year of experience working in a regulated environment. Mayo Clinic Quality Academy Bronze certification or comparable Quality or Lean methodology certification preferred. Must possess excellent problem-solving skills, oral and written communication and interpersonal skills, and be comfortable interacting with individuals at all levels internal and external to Mayo Clinic.
Exemption Status
Nonexempt
Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended.; $22.91 - 33.27/ hour
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Monday - Friday between the hours of 7 a.m. - 6 p.m.
Weekend Schedule
n/a
International Assignment
No
Site Description
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
Recruiter
Jill Squier
Department Title
Research
OSPA Associate Specialist - Remote
Why Mayo Clinic
Mayo Clinic has been ranked the #1 hospital in the nation by U.S. News & World Report, as well as #1 in more specialties than any other care provider. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.
Responsibilities
The OSPA Associate Specialist actively communicates and presents pertinent information to various audiences and serves as a liaison between OSPA staff and investigators, study staff, others through the Mayo system and external parties with respect to research, grant, budget and contract matters. Responsible for coordination and management of OSPA Operations agendas and meeting documentation. Responsible for tracking and reviewing institutional notifications from Mayo institutional committees and departments (e.g. Institutional Review Board, Institutional Animal Care and Use Committee, Office of Clinical Trials, Legal Contracts Administration and Research Finance) for determination of appropriate action. Responsible for obtaining, preparing, providing guidance and editing various grant documents including documentation within MIRIS Grants and Contracts system. Generates communications to external parties including submission of grant documents or related information. Ensures procedures, grant resources and other OSPA documents are up-to-date by tracking and revising OSPA procedures, guidelines, quick reference guides, templates and forms as needed. Performs ad hoc projects as needed to support OSPA Operations or grant activities for the research community. Maintains competency in applicable regulations, multiple external funding agency requirements, policies and procedures.
Qualifications
An Associate's degree in business, management, healthcare or related program or 4 years' experience in business, research administration or grants. Prefer one year of experience working in a regulated environment. Mayo Clinic Quality Academy Bronze certification or comparable Quality or Lean methodology certification preferred. Must possess excellent problem-solving skills, oral and written communication and interpersonal skills, and be comfortable interacting with individuals at all levels internal and external to Mayo Clinic.
Exemption Status
Nonexempt
Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended.; $22.91 - 33.27/ hour
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Monday - Friday between the hours of 7 a.m. - 6 p.m.
Weekend Schedule
n/a
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Affirmative Action and Equal Opportunity Employer
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
Recruiter
Jill Squier
Department Title
Research
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The Mayo Clinic is a world-renowned medical research group and healthcare organization known for its comprehensive clinical practice, education, and research, offering expert care across all medical disciplines to patients globally.
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DATE POSTED
June 10, 2023
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