Purchasing and Logistics Specialist

As the Purchasing and Logistics Specialist at Oxyle, your core responsibilities include developing and implementing efficient end-to-end purchasing processes, negotiating with suppliers for optimal terms, managing logistics for shipping across Europe, and ensuring compliance with international trade regulations. You will also be tasked with collaborating with various internal teams to align logistics and purchasing strategies with the company’s goals.

To be considered for the Purchasing and Logistics Specialist position at Oxyle, candidates should possess a Bachelor’s degree or equivalent in Supply Chain Management, Logistics, Business Administration, or a related field. Additionally, at least 3 years of international purchasing and logistics experience is required, along with strong negotiation skills and familiarity with European shipping regulations.

Key skills necessary for successfully excelling as a Purchasing and Logistics Specialist at Oxyle include strong negotiation and supplier management capabilities, advanced proficiency in Excel for data analysis, and a good understanding of customs procedures and VAT regulations. The ability to work independently in a dynamic start-up environment and fluency in English and German are also crucial.

Oxyle promotes a welcoming and vibrant work culture characterized by teamwork, openness, and collaboration. As a Purchasing and Logistics Specialist, you will work closely with a passionate international team and engage directly with senior management. Employees enjoy flexible working hours, opportunities for personal development, and the ability to make impactful contributions to sustainable practices.

At Oxyle, the Purchasing and Logistics Specialist role offers significant opportunities for career growth and skill development. As a pivotal player in our operations, you will have the chance to lead projects, shape logistics strategies, and strengthen supplier relationships. The entrepreneurial environment encourages innovation, allowing you to build valuable soft skills and gain exposure to various aspects of the business, fostering your long-term career trajectory.

When approaching supplier negotiations, start by thoroughly researching the supplier's background and market conditions. Present clear objectives and desired outcomes, while listening actively to the supplier’s needs. Building a collaborative relationship and aiming for win-win solutions will often lead to more successful outcomes.

In previous roles, I have managed the logistics process for international shipments by coordinating closely with freight forwarders, handling customs documentation, and ensuring compliance with import/export regulations. I emphasize timely communication with all stakeholders to avoid delays and streamline operations.

Monitoring supplier performance involves establishing key performance indicators (KPIs) and conducting regular reviews. I utilize tools such as performance dashboards, feedback from internal teams, and direct communication with suppliers to assess compliance and address any issues proactively.

I prioritize tasks by assessing urgency and impact, focusing first on critical activities that align with overall business goals. I use to-do lists and project management tools to keep track of deadlines and ensure all tasks are managed efficiently, which helps prevent bottlenecks in a fast-moving environment.

I have extensive experience dealing with customs duties and VAT regulations for international shipments. I stay updated on the latest regulations, utilize software to ensure accurate duty calculations, and collaborate with customs brokers to streamline processes and maintain compliance.

In a previous role, I successfully implemented a streamlined purchasing process by introducing a centralized tracking system for requisitions. This led to improved visibility of materials, enhanced communication with suppliers, and a reduction in lead time for procurement, ultimately increasing operational efficiency.

Ensuring compliance with international trade regulations requires detailed knowledge of relevant laws and consistent communication with legal experts. I regularly audit our processes, conduct training sessions for the team, and maintain active relationships with customs officials to stay informed about regulatory changes.

In logistics management, I have utilized various tools including ERP systems, Excel for data analysis, and specific logistics management software. These tools have been invaluable for tracking shipments, managing inventory levels, and analyzing supplier performance to optimize our operations.

Quality assurance methods in purchasing include setting clear specifications for suppliers, conducting regular audits of supplies received, and maintaining open communication channels with suppliers for feedback. Implementing a quality control checklist helps monitor product quality before acceptance.

When facing challenges or disputes with suppliers, I focus on direct communication to understand each side’s perspective. I believe in resolving issues amicably through collaboration while adhering to contractual obligations. If necessary, I escalate the matter internally for guidance on the best course of action.