Part Time Administrative Assistant - job 2 of 2

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace nine times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it truly Easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, part-time administrative assistant to join our team supporting Real Estate Sales Professionals at our Lake Zurich office. This is a part-time position with expected hours on M/W/F 9am-5pm, with some flexibility. This position requires in-office work and is not a remote position.

Job Responsibilities:

• Processing of New Listings and Sales Transactions
• Social Media posting of new listings, sales, office & agent promotion, etc.
• Submitting Orders for Home Warranties and other services as needed
• Assisting broker associates with questions, procedures, marketing, etc.
• Sending out title order communications to attorney partners
• Sending out communications to new listing clients
• Support Recruiting efforts: Sending out email and hard copy communications to prospective agents
• Office reception and call routing
• Assist with coordination of office events: internal, client and community related
• Managing office and agent supplies as needed
• Other duties as assigned

Key Skills/Traits Required:

• Strong communication skills (verbal & written)
• Ability to multi-task & prioritize
• Social media utilization savvy (for posting & navigating on FB, Instagram, Twitter, Pinterest, TikTok, and LinkedIn)
• Ability to perform accurate data entry
• Team player but can work independently
• Proactive, forward thinking and collaborative
• Takes personal responsibility for producing quality outcomes
• High levels of dependability and reliability
• Ability to run with small, recurring monthly and quarterly initiatives
• Serve as the office's “Good Will Works” Champion; spearheading office philanthropic and community service initiatives.
• Serve as the office's community liaison and coordinator for Chamber of Commerce membership and events as well as other community events/sponsorships.

Education and/or Experience:

• High school degree or equivalent
• Real estate industry experience definitely preferred
• Proficient computer skills including Microsoft Word, Excel, PowerPoint, Publisher and Google Suite (Google Drive, Calendar, Sheets, Docs, Meet, etc.)
• Experience with Canva is extremely helpful or openness to learn this tool
• Professional business appearance is necessary.
• Ability to handle telephone consoles with accuracy and professionalism.