Part Time - EBO/JSEB Administrative Aide

The Finance and Accounting Department is actively seeking a Equal Business Opportunity/Jacksonville Small & Emerging Business Administrative Aide.

Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition, to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.

This is administrative support work in coordinating, monitoring, and facilitating administrative actions and processes.

• Researches, compiles data, prepares reports and correspondence.
• Prepares budgets, monitors expenditures, and purchases materials.
• Coordinates, monitors administrative matters such as tracking of legislation, processing of applications or case records, hiring of personnel, responding to complaints, or resolving work related problems.
• Recommends, coordinates, and implements administrative practices and procedures to facilitate work processes and accomplish unit activities.
• Interprets laws, rules, regulations, policies, for the purpose of answering inquiries, resolving complaints, or to resolve work related problems.
• Prepares correspondence relating to administrative activities for the purpose of presenting information or resolving complaints or work-related problems.
• Maintains administrative records and files.
• May oversee and monitor the work of others.
• Attends meetings to provide or clarify information, facilitate processes, resolve problems, or to represent superiors in important administrative matters.
• Operates standard office equipment such as personal computer using word processing, spreadsheet, database, and other related software, copiers, and related equipment.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related work as required.

• Knowledge of administrative practices, methods, and procedures relating to administrative support areas.
• Knowledge of the laws, ordinances, regulations, and departmental/divisional policies and procedures associated with assigned work.
• Knowledge of research and statistical methods and techniques.
• Ability to oversee and monitor the work of others.
• Ability to coordinate and monitor administrative activities.
• Ability to research and compile data, prepare written reports and correspondence.
• Ability to interpret laws, rules, and regulations.
• Ability to make and verify mathematical calculations.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain working relationships with other employees and the general public.
• Ability to operate standard office equipment such as personal computers using word processing, spreadsheet, database and other related software, copiers, and related equipment.
• Dependent upon assignment, ability to travel between various locations.

• Four (4) years of education and/or experience in administrative work or related area.