Job details

Payroll Manager

The Payroll Manager reports to and works closely with the Director of Payroll. This position will manage all activities of the payroll function as well as other responsibilities, including a leadership and oversight role within the Payroll Unit. The Payroll Manager will manage, mentor, and train the payroll team members. A strong leader and a team-player who promotes an equitable and respectful work environment.

ESSENTIAL DUTIES/RESPONSIBILITIES

Oversee the Society’s payroll function and ensure the payroll goes out in a timely manner
Coordinate the monthly and quarterly reporting and analysis related to salaries and fringe benefits
Prepare audit schedules, participate in preparation of 990, support workers compensation and program audits and timely filling of States and CHAR500 filings
Prepare the Society union and non-union pension schedules and oversee the associated audits.
Oversee the updating of employee data in ADP and in Financial Edge (and manage the integration between the two platforms)
Set up new Payroll Earnings and Deductions Codes
Ensure that employee adjustments for wage garnishments, child support, levies, etc. are processed properly and timely
Prepare quarterly and year end payroll accruals
Develop and produce payroll related reports in ADP and Financial Edge
Make certain, from a payroll perspective, that the new employee onboarding process is done timely and efficiently
Research and resolve employee payroll discrepancies
Interact with employees and all levels of management on payroll related projects and inquiries
Manage the preparation of various schedules and requests for unions’ negotiations
Experience in Implementing and managing overall payroll and time keeping systems
Perform special projects as requested by senior management
Other duties as assigned

BA/BS degree required, CPP Certification preferred
7+ years of relevant work experience.Nonprofit experience preferred
Proficient with ADP and other payroll related software
Experience with Financial Edge a plus
Working proficiency in Excel
Demonstrable experience leading, developing, and mentoring finance professionals, growing future leaders and inspiring high performing teams
A proven ability to identify and drive impactful financial outcomes, and to manage complex projects across multiple teams
Ability to analyze information and data
Understand when to delegate tasks and when to escalate critical time sensitive issues
Demonstrate a commitment to quality, accuracy, and thoroughness
Versatile in handling multiple tasks simultaneously in accordance with highest priority
Ability to meet deadlines, which may require a flexible schedule, as extended working hours may be required during month-end and year-end
Excellent written and verbal communication, organization, and problem-solving and decision-making skills
Sense of professionalism, confidentiality, and a strong work ethic
Excellent management and leadership skills

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary: $110,000 to $120,000

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if, an offer is made.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.