Future Opportunity - Associate Estate Manager

At Peak Projects, we believe that talent is the cornerstone of our success. While we may not have immediate openings, we are always eager to connect with exceptional project managers who can contribute to our vision and growth for a future opportunity role.

If you have a desire to successfully oversee and manage the maintenance and operations of one-of-a-kind architecturally significant residences, we invite you to consider an opportunity to join the Estate Management Team at Peak Projects. Our company is highly regarded in the construction management and estate management industries, and we are looking for a talented individual to join our high-performing estate management team. We are dedicated to providing exceptional client service while managing all vendors and special projects.

In this dynamic position you will be a valued member of  Peak’s core offerings and will work alongside the Principal of Estate Management on all aspects of estate management. As an Assistant Estate Manager, you will provide crucial support in overseeing and maintaining the operations of a private estate or multiple properties. This role requires exceptional communication skills, a strong work ethic, and the ability to handle multiple tasks efficiently. If you have experience managing estates and providing exceptional service, this could be the perfect opportunity for you. Your support will be integral to our continued success, and you will find numerous opportunities for personal and professional development.

This posting is designed for proactive candidates who want to be considered for future opportunities. By submitting your application now, you ensure that you're on our radar for any roles that match your skills and aspirations as they become available over the next six months. We want to build relationships with talented professionals who are enthusiastic about joining our team when the right position opens up.

You must currently live in one of the following regions to be considered for future roles. Relocation is not supported by Peak.

Northern California - Bay Area - Southern California - Los Angeles area  - New York Tri-State region

• Property Management Support: Assist the Principal in overseeing the day to day operations of the estate, including coordinating repairs and maintenance, scheduling property inspections, and ensuring the property is kept in pristine condition.
• Vendor Coordination: Manage relationships with external vendors and contractors, including landscapers, maintenance personnel, and security providers. Coordinate their schedules, supervise their work, and ensure timely completion of projects.
• Financial Management: Assist with budget planning and management, including tracking expenses, reviewing invoices, and preparing financial reports. Work closely with the Principal to ensure financial objectives are being met.
• Event Planning: Assist in the planning and executing of events held at the estate, including coordinating with caterers, event planners, and other service providers. Ensure all necessary arrangements are made for successful events.
• Staff Management: Oversee the scheduling and supervision of domestic staff, such as housekeepers, gardeners, and security personnel. Provide guidance, training, and support to maintain high standards of performance.
• Administrative Support: Handle various administrative tasks, such as maintaining records, managing correspondence, and organizing schedules for Principal and other staff members. Maintain confidential files and ensure proper documentation. 
• Maintenance: Create and maintain the house manual utilizing property management software. Upkeep all vendor state licenses and certificates of insurance.
• This is a client facing role that requires white glove service and world class etiquette. The position requires you to travel to multiple properties weekly and you will otherwise work from home.

• You are nurturing, kind, empathetic and genuinely see yourself as thoughtful and want to help others. 
• You enjoy fast paced environments and will approach all tasks little and small with a can do attitude. No job is too big or too small.
• Previous experience in estate management, property management, or a related field.
• Strong organizational skills and ability to handle multiple tasks, prioritize effectively, and meet deadlines. Attention to detail is crucial for ensuring high quality property management.
• Excellent verbal and written communication skills to interact with a variety of stakeholders, including staff, vendors, tenants, and guests.
• Ability to lead and provide guidance, mentorship, and supervision to domestic staff members and vendors. Experience in managing a team is a plus.
• Strong analytical and problem solving skills to address operational challenges and find effective solutions.
• Ability to maintain confidentiality and exhibit professionalism and ethical behavior in handling sensitive information and dealing with high-profile individuals.
• Willingness to adapt to changing situations, work extended hours as needed, and be available for occasional weekend and evening work during events or emergencies.
• Proficient in basic computer applications such as Google Suites, MS Office, and property management software is preferred.