Executive Assistant for High-growth Tech Startup

About the Company

The company is a pioneering organization in the tech and innovation space, specializing in disruptive digital solutions that revolutionize industries. As a fast-growing entity, the company thrives on agility, innovation, and excellence, delivering world-class products and services to its clients. The company’s culture is dynamic and collaborative, with a strong emphasis on personal growth and impactful work.

Role Overview

The Executive Assistant will provide high-level administrative support to the leadership team, ensuring operational efficiency and seamless execution of daily tasks. Acting as a trusted partner to executives, the Executive Assistant will manage schedules, communication, travel, and special projects while maintaining discretion and professionalism. This role requires exceptional organizational skills, a proactive mindset, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Calendar and Schedule Management: Manage complex calendars across time zones and coordinate internal and external meetings.
• Communication and Correspondence: Draft, review, and oversee executive emails, reports, and presentations.
• Project Management: Track progress on initiatives using tools like Trello and Notion to ensure deadlines are met.
• Travel and Logistics: Coordinate comprehensive travel arrangements and manage itinerary updates.
• Administrative Support: Process expense reports, organize document systems, and order office supplies.
• Social Media Management: Post organic content across social media platforms and support branding efforts.
• Stakeholder Engagement: Act as a liaison between executives and stakeholders, fostering professional relationships.

Must-Have:

• Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives.
• Proficiency with productivity and collaboration tools like Google Workspace, Trello, Slack, and Microsoft Office Suite.
• Exceptional organizational and multitasking skills, with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Proactive, self-starter attitude with strong problem-solving skills.

Nice-to-Have:

• Familiarity with project management tools such as Notion or Trello.
• Experience with financial tools like QuickBooks or Rippling.
• Exposure to social media management and content creation.
• Prior experience working in fast-paced tech, startup, or innovation-driven environments.
• Familiarity with secure communication tools and VPNs.

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding