People Operations Associate

Summary

The People Operations Associate serves as the first point of contact for the People Operations team. This is an entry-level position assisting the HR department with day-to-day activities. This will include People Operations support, recruiting, DEI activities, office management and employee relations.

Responsibilities

• Draft offer letters, send welcome new hire emails. Follow up with new hires on missing paperwork and monitor background check progress.
• Own the onboarding/offboarding admin process including preparing any needed documentation, completion of I-9 verifications, granting and removing access to HR systems, and assisting with background checks
• Create agenda and take notes during weekly HR touchbase meetings
• Assist with office management including re-ordering and re-stocking of items; this role will require you to be onsite 1-2 days per week
• Manage and maintain employee information in Justworks, Greenhouse, Namely and Lattice.
• Perform audit and compliance functions as requested (audit reports verification, commission reports, benefits, PTO).
• Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit increase dates.
• Schedule meetings for candidates, hiring managers, employees, and department heads.
• Monitor HR support inbox and route emails appropriately.
• Assist with VP of People Operations' expenses
• Assist with planning and execution of organizational meetings, events and execution
• Assist with the recruiting life cycle including scheduling, candidate communications, and keeping internal stakeholders up to date
• Assist with admin duties for Executive Team
• Serve as a point of contact for HR team, fielding employee questions

Requirements

• Bachelor's degree and 2-3 years of Human Resources experience.
• This is a hybrid role, with 1-2 days required being in the New York office.
• Great customer service skills.
• Ability to communicate both verbally and in writing with all levels within the organization.
• Ability to maintain confidentiality of information.
• Must have knowledge of a variety of computer software applications including benefits, time & attendance and HRIS and self-service systems.