Senior Administrative Assistant

Overview:We are seeking an experienced and highly organized Administrative Assistant to support the VP of Quality & Food Safety and SVP of Transportation & Fleet in our Purchase, NY office. This role offers a significant opportunity to enhance the effectiveness of our senior leadership team through exceptional administrative and logistical support. The ideal candidate will have a proven track record in supporting senior executives within a multinational corporation, demonstrating top notch organizational and communication skills.Responsibilities:• Provide administrative support to the VP of Quality & Food Safety and SVP of Transportation & Fleet• Schedule and coordinate meetings with senior leaders, including managing complex calendars and resolving scheduling conflicts.• Support team members with meeting logistics, including Teams administration, catering, and conference room management.• Maintain and organize organizational charts, phone lists, email distribution lists, and other team information.• Handle procurement transactions, budget management, and order supplies.• Manage and organize electronic filing systems, documents, and correspondence.• As needed oversee office management tasks, including mail handling, shipping, visitor or guest reception, and general office support.• Coordinate and plan team meetings and events, including all logistics and correspondence.• Manage domestic and international travel arrangements, including itineraries, visas, and accommodations.• Process and reconcile travel and entertainment expenses through Concur and P-card and manage invoice submissions in SAP, MyBuy or legacy Oracle - APS.• Handle ad hoc requests and special projects as assigned, including support for leadership meetings and training sessions.• Engage with administrative teams for best practices and continuous improvement.• Maintain confidentiality and professionalism in handling sensitive information and documents.• Complete all required trainings in a timely fashion• Manage new hire and other organizational announcements• Manage Monthly Birthday and Service Anniversary postings via the Smiles platform• Collaborate with other Executive Admins within PepsiCo and interact with senior executives and external entities as needed.Compensation and Benefits:• The expected compensation range for this position is between $55,700 - $83,550.• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.Qualifications:• Minimum of 5 years supporting senior executives in a multinational corporation.• High school diploma or GED required; Bachelor’s degree preferred.• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with business technology platforms (e.g., Zoom, SAP/Oracle, Microsoft Teams, SharePoint).• Experience with travel and expense management systems (e.g., Concur, MyBuy).• Strong organizational skills with the ability to multitask, prioritize, and manage shifting priorities under pressure.• Ability to work independently with minimal supervision and handle confidential information with discretion.• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of management and external entities.• Detail-oriented, proactive, and able to anticipate needs and make timely decisions.• Demonstrated ability to manage multiple tasks, projects, and competing priorities effectively.• High level of professionalism, maturity, and a positive, can-do attitude.• Proven track record of supporting executives, including managing complex calendars and travel arrangements.• Strong problem-solving skills, adaptability, and willingness to learn new technologies and processes.>:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender IdentityIf you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.Please view our Pay Transparency Statement