Project Specialist

Position Responsibilities

• Collect, organize, and analyze data to support invoicing and project reporting
• Develop and maintain master project schedule
• Work with Logistics representative for equipment shipping, receiving, and inventory - including directly handling the equipment, record-keeping, and related logistics actions
• Invoice customers for work performed and/or equipment delivered
• Support Program / Project Manager in responses to Requests for Information (RFI), Requests for Quotes (RFQ), Requests for Proposals (RFP), and other relevant requests as necessary
• Organize meetings with internal and external parties as needed, record meeting summaries, track actions and assist in bringing to closure as requested by Program / Project Manager
• Develop reports on work performed and / or equipment delivered in multiple formats as requested by the Program / Project Manager

Minimum Qualifications

• Associate degree in Business Administration, or similar field, or equivalent experience
• Experience with an accounting tool such as QuickBooks, or an enterprise resource planning (ERP) system (ex. Infor CSI or similar) performing typical accounting and procurement activities
• Two or more years of experience with MS Office tools: MS Excel, MS Word, and MS PowerPoint
• One or more years of experience with MS Project or similar industry standard software for project scheduling
• Experience performing shipping, receiving and inventory for thousands of dollars of equipment
• Demonstrated experience managing multiple simultaneous tasks and competing priorities across teams and departments
• Problem solver / Self-starter who is willing to develop processes or methods where none exist to accomplish a task
• Must have exceptional organizational skills
• Must be available to travel up to 10% of the time
• Excellent interpersonal and communication skills
• Must have a United States Department of Defense Secret level clearance or be able to obtain one

Preferred Qualifications

• Bachelor 's degree in Business Administration, Project Management, or a similar field or equivalent experience
• Minimum 2 years professional experience (manufacturing or product development environment)
• Experience supporting the project life cycle, technical writing, and proposal writing
• Minimum 2 years of professional experience working directly with external clients
• Experience with mobile, tactical, network communications is a plus
• Experience in the Govt, military, defense industry or large commercial company is a plus
• Experience with the Department of Defense acquisition process, understanding of the product life cycle
• Familiarity with Federal Acquisition Regulations (FAR)