Philanthropy Coordinator

Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

The Philanthropy Coordinator will manage APF’s donor database, the Raiser’s Edge, and general donor communication pipeline. Maintain integrity of APF’s donor database and donor files; research and analyze donor data to determine trends in giving. Works with the Director to make recommendations on which donors should receive special attention; conduct data analysis on trends and patterns of APF’s donors. Work with Finance to process all accounts receivable and enter information accurately into Raiser's Edge.

EDUCATION AND EXPERIENCE REQUIRED:

• Bachelor’s degree required.
• At least 4 years of experience in non-profit development office, or similar experiences with database management.
• Excellent written and verbal communication and diplomatic skills to deal with donors, prospective donors, and others.

COMPUTER SKILLS:

• Advanced MS Office
• Advanced skills in database software

RESPONSIBILITIES:

• Manage APF’s donor database.
• Maintain integrity of APF’s donor database and donor files according to current policies and procedures; recommend revisions or additions as needed.
• Research and analyze donor data to determine trends in giving.
• Use database to segment mailing lists for APF’s annual giving campaigns, events, convention and planned giving efforts.
• Input interactions accurately into the database in order to track progress of campaigns.
• Use RE to opens proposals for major and planned giving, tracks donor activity using established protocols
• Prepare and run standard reports, as needed for development team and advancement committee
• Support all donor cultivation activities.
• Provide donor research to help senior development staff identify prospects for cultivation.
• Analyze giving trends, make recommendations to the Director on which donors should receive special attention.
• Track APF donations
• Process contribution checks and enter information accurately into Raiser’s Edge
• Process all accounts receivable
• Work closely with APF’s accountant to reconcile financial record keeping.
• Log and track pledges, pledge receivables and sending reminders to donors whose pledges are past due. Support senior staff travel, including preparing itineraries, booking travel, providing research on donors.
• Coordinate donor cultivation and stewardship. Coordinate all donor correspondence, including acknowledging donors in a timely fashion.
• Track annual and campaign fundraising and report on progress to goals.
• Assist in writing materials for donor outreach.
• Support cultivation activities and donor events in conjunction with the Communications department, help to coordinate logistics on APF’s special events.

Other Duties as Assigned:

• Assists in the preparation of agendas and take minutes for committees, staff meetings and conference calls; handle logistics for all Board of Trustee meetings and other governance activities as assigned.

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.

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