Procurement & Payroll Support

Clemson University's Automotive Engineering Department is looking for a Procurement & Payroll Support to fulfill the following duties:

• Conducts fiscal duties on behalf of the Automotive Engineering department located at the CU-ICAR campus in Greenville, SC.
• Performs additional duties as assigned.

40% - Essential - Financial Support
Pays all recurring and individual bills on behalf of the departments ensuring compliance with State and Clemson University guidelines. Processes requisitions through buyWays. Completes faculty, staff, student and non-employee vouchers (general, travel and student awards). Completes all deposits. Serves as primary point of contact for department and vendors for items related to provided financial services. Completes Marketplace applications.

20% - Essential - Pcard Liaison
Serves as department's pcard liaison. Communicate with staff and faculty to obtain necessary backup ahead of University deadlines. Compile and upload receipts from departmental card holders. Allocate charges to appropriate account and project codes. Reconcile monthly statement for each card. Assist employees with application process. Compile and upload backup for all purchases.

20% - Essential - Kronos/Payroll
Serve as payroll manager to include Kronos timekeeper, student hiring, GS61 management and post hire payroll management for assigned departments. Communicate with all employees on timekeeping deadlines and ensure timecards are accurate and approved. Maintain the graduate student contracts and entries in the GS61 tuition tool. Manage paysheet reports to ensure accuracy in payroll posting each pay period to meet salary commitments. Communicate with the Financial Business Manager on all payroll commitments regularly.

10% - Essential - Web invoices/IDOs
Tracks and completes web invoices for external billing and IDOs for internal billing mechanisms for the department. May confer with internal and external customers for data confirmation.

10% - Essential - Department Support and Records Management
Maintain supplies for the department. Ensure all members of department are notified of procurement changes/updates. Assisting faculty and staff with purchasing questions, training on systems and processes as needed. Ensures all current backup is loaded on the share drive to be reconciled monthly by the Financial Business Manager. Reviews the university records management policies and follows protocol on financial record keeping as needed.

Education - High School or Equivalent

Work Experience - Professional experience in a related area such as accounting, auditing, finane or commercial lending

Education - Bachelor's Degree - Accounting, Finance, Management or a related field

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
Monitors Budget - Does not provide input but is responsible for monitoring the departmental budget and may oversee fund allocation.

Sit (stationary position) for prolonged period
Communicate, converse, give direction, express oneself

No Work Conditions

Standard Hrs: 37.5; Expected Salary Range ($43,000 - $48,000)

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Greenville, SC

Open Until Filled

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, or related medical condition), national origin, age, disability, veteran’s status, genetic information, or any other personal characteristic protected under applicable federal or state law. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.