Program Analyst

A. Summary Statement:

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

The Global Health Training, Advisory and Support Contract (GHTASC) delivers effective global health programming to advance the mission of the U.S. Agency for International Development (USAID), Bureau for Global Health (GH) through institutional support and workforce development services from junior, mid-level, senior and expert advisory, and administrative professionals.

This position is in the Office of Population and Reproductive Health’s (PRH) Front Office (FO) of the Bureau for Global Health (GH). The Program Analyst (PA) performs a wide range of cross-cutting and complex duties and works directly with Bureau and Agency personnel at all levels in the performance of duties and responsibilities. They will work closely with the Senior Budget Advisor and other members of the PRH/FO team.

B. Position Summary:

The Program Analyst performs a variety of both analytical and administrative duties. These duties range from administrative tasks such as scheduling briefings, coordinating meeting participation and maintaining Front Office files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents, developing talking points and presentations, and coordinating with staff to compile accurate data and meet program schedules. The PA works closely with the Front Office team on technical and financial management issues. The PA will support teams working on new project designs to coordinate assignments, draft documentation, conduct required analyses, and keep to schedules in order to ensure timely completion of new project awards.

The Program Analyst ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. They must develop a working knowledge of Agency, Bureau, and Office policies, guidelines, practices, and procedures. To perform this job successfully, the PA is expected to become familiar with Front Office-wide technical issues, policies, and workforce. The individual must be able to perform each essential duty below satisfactorily.

Full salary range for this position is $76,700 to $120,900 per year, with the starting salary determined based on candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time

C. Essential Duties and Responsibilities:

• Supports tracking the PRH budget for program and operating expense funding.
• Updates and maintains a system to monitor budget decisions and fund commitments as they evolve in a changing environment.
• Develops and maintains program operating procedures for PRH, adapting from Agency and Bureau procedures.
• Maintains project-related budget files.
• Organizes PRH information to enter into the Operational Plan in FACTs Info, and compiles agency-wide reporting from FACTs Info NextGen for USAID Family Planning and Reproductive Health programs.
• Researches, plans, analyzes, and organizes financial, technical, and/or statistical information and/or analyses and develops data for use in briefings, portfolio reviews, publications, and reports. Prepares presentations for Office Director and Deputies as needed.
• Coordinates the issuance of PRH guidance and communication documents for results review, financial review, and workplan/budget review to be sent to PRH.
• Provides support to track, organize and present program results, performance indicators and information including participating in PRH annual reporting exercises.
• Provides support in tracking PRH assignments and budgets for support mechanisms such as GH TAMS, GH EVALS and/or other mechanisms.
• Drafts and prepares various documents and correspondence such as action memos, briefs, Q&As and responses to Congressional inquiries for front office review.
• Attends PRH office and division mini-staff meetings regularly to keep abreast of program progress and to track budget issues and needs.
• Other duties as assigned by the PRH Front Office.
• Liaises with PRH Front Office, P3/PIBM staff, and the Office of Acquisition and Assistance (M/OAA) on Assistance and Acquisition (A&A) planning to ensure updated reporting.
• Works with A/COR teams to develop and maintain schedules and track progress of activities for new designs and procurements.
• Assists A/COR Teams in compiling appropriate documentation to ensure timely award, budget obligations, and agreement/contract modifications.
• Assists technical staff in the preparation of various program documents and correspondence such as action memos and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
• Compiles and analyzes programmatic, technical, and budgetary data for the design team’s project(s) and activities.
• Supports A/COR teams in providing recommendations and technical input, including organizing stakeholder consultations and synthesizing learning from these sessions.
• Organizes data for use in briefings, publications, reports, and decision making.
• Supports the formulation and implementation of assigned program budget(s), as required.
• Conducts travel for up to 10% of the time.
• Performs other duties as assigned.

D. Qualification Requirements:

Minimum Qualifications:

• Master’s degree with 4 years of relevant experience, bachelor’s degree with 6 years of relevant experience, Associate’s degree and 8 years of relevant experience, or High School graduate and 10 years of relevant experience.

Other Qualifications:

• Familiarity with USAID’s programs, project administration and management procedures are preferred.
• Proficiency in the use of Microsoft suite of programs (e.g., Word, Excel, PowerPoint) and Google suite (Sheets, Docs, Go To Meeting, Slides)
• Ability to independently create spreadsheets, presentations, and databases to track and present data.
• Interest in tracking budgets and finance is preferred.
• Excellent coordination skills and strong writing and editing skills.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Strong research and analytical skills.
• Some working knowledge of USAID rules, regulations, and standards is desirable and helpful.
• Excellent oral and written communications skills and the ability to read, analyze, and interpret various documents, policies, and business periodicals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Proficiency in written and spoken French strongly desired.
• Ability to travel up to 10% of the time.
• US citizenship with the ability to obtain and maintain a Secret Clearance required.

E. Competencies:

• Innovation: Employee takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
• Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to Organization policies and procedures.
• Interpersonal Skills: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients, and other outside contacts.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the Organization.

F. APPLICATION INFORMATION:

Prior to submitting your application your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position. Please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

This position described in this announcement falls under a contract with the Federal Government, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions. Specifically, employees placed in agency positions will not perform inherently governmental functions, nor supervise any personnel other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government

EEO STATEMENT

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA STATEMENT