Job details

Program Assistant - job 1 of 2

Northeastern offers a rewarding working environment for our students and employees. Our faculty and staff are smart, dedicated people who work to create an excellent urban university experience for bright and motivated students.

Job Summary:

In this role you will work with the Department Chair, Program Coordinators, and Faculty, as well as students and administrators, to serve the needs of four academic programs in the College of Arts and Sciences. Responsibilities include program representation, course and student scheduling, budget management, preparing reports, preparing and entering faculty contracts, and processing website and catalog changes.

Job Description:

Responsibilities

Under administrative supervision, you will perform specific duties for the following programs: Geography & Environmental Studies, Economics, Anthropology, and Global Studies. This position supports the Department Chair, as well as three Program Coordinators, in a variety of functions. These include, but are not limited to:

Managing four program budgets

Preparing teaching contracts in consultation with faculty
Requesting and interpreting reports on student enrollment or other program-specific requests
Representing the programs in-office, online, and at on-campus events
Entering course schedules and processing updates
Helping prospective and current students enroll and register in courses
Register new majors
Preparing program promotional materials and training materials for program heads and teaching faculty
Coordinating campus visits and some program events
Maintaining two department offices

You will be expected to maintain reasonable familiarity with the relevant programs as academic disciplines, as well as their university requirements. Working with program heads and other faculty, you will assist students at various stages of their academic careers, as well as serve as a liasion with other University offices.

The position requires excellent organizational and time management skills and an ability to balance service across all four programs in two separate offices, with a thorough knowledge of the policies, procedures, and practices as related to duties for each. You must have a general knowledge of higher education and its institutions; familiarity with the specific programs served would be ideal. You must practice effective and professional oral and written communication with students, faculty, program Coordinators, and the Chair. A high level of accuracy, and strict program and personnel confidentiality, are required. Professional development opportunities will be made available.

Minimal Qualifications:

1).Bachelor’s degree.

2).Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

Departmental preferences:

1) Working knowledge of the four academic disciplines served by this position

2) Familiarity with workflow and other software such as Workday, Banner, ESM, and Chrome River

(This position requires a background check.)

Salary: $24.00

Benefits: Comprehensive benefits package including health, dental, and vision benefits, generous time off plans, and participation in the State Universities Retirement System.

Educational Benefits: 6 credit hours per semester after probationary period is met.

Hours: Monday through Friday, 8:30 am - 4:30 pm (Hours may vary depending on departmental needs)

Northeastern Illinois University is an Equal Opportunity/Affirmative Action employer and invites applications from Women, Minorities, Veterans and Persons with Disabilities, as well as other qualified individuals. Northeastern Illinois University's positions are contingent upon the University's receipt of its State of Illinois appropriation.

Northeastern Illinois University Glassdoor Company Review

3.9