Program Manager I

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

CAMI Health, a program of the Public Health Institute (PHI), is looking for an energetic self-starter to join our tight-knit, dynamic team. The Program Manager I will support the CaSE (Capacity Strengthening and Mentorship Engagement) Program, which is a component of a MATRIX (Microbicide R&D to Advance HIV Prevention Technologies through Responsive Innovation and eXcellence), a USAID-funded cooperative agreement. Other responsibilities may include supporting CAMI Health projects in alignment with our mission to improve the health of women and girls worldwide, as funding allows.

MATRIX is designed to expedite research and development of products for the prevention of HIV in women (https://matrix4prevention.org). MATRIX’s scientific and operational priorities include equitable leadership and representation by stakeholders in East and southern Africa as well as the US, to advance products that meet the diverse HIV prevention needs of adolescent girls and young women, pregnant and breastfeeding women, and female sex workers in sub-Saharan Africa who face a disproportionate burden of HIV. MATRIX is comprised of 18 partners organizations and product developers working together to inform and accelerate early R&D for new HIV prevention products by providing an innovative ecosystem in which early-stage HIV prevention technologies can be advanced.

The CaSE Program focuses on strengthening capacity of early to mid-level scientists in product development from post-drug discovery through late-stage Phase 1 to support HIV-prevention product development in east and southern Africa. The vision for impact by the CaSE fellowship program includes increasing end-user product choice through products developed hand-in-hand with African researchers, policy makers, and regulatory authorities.

The CaSE team consists of representatives from the Aurum Institute (Johannesburg, South Africa), the Kenyan Medical Research Institute (KEMRI) (Nairobi, Kenya), the University of Alabama at Birmingham, and the Harare Health and Research Consortium (HHRC).

The ideal candidate will be an organized, detail-oriented, motivated, and flexible worker who balances effective leadership through the provision of clear direction and support with meaningful collaboration amongst team members. The Program Manager’s role will be to develop and administer short and long-term training programs aimed at strengthening the capacity of scientific research and development (R&D) in sub-Saharan Africa (SSA).

Key responsibilities will include:

1) management and administration of several scholarship and fellowship programs. The Program Manager will monitor and oversee a cohort of up to 40 scholars and fellows annually who are admitted into the programs as well as coordinate and oversee alumni activities and community-building events to enhance learning and networking opportunities;

2) overseeing the development, implementation, and evaluation of CaSE programs; and

3) liaising between fellows, mentors, institutions, and consultants from various institutions (e.g., academia, research institutions, industry) to develop training opportunities.

This position is remote and is 100% FTE (40 hours/week). This position may involve domestic and international travel to sub-Saharan Africa (Kenya, Zimbabwe, or South Africa) to attend conferences/meetings and conduct other work activities as needed (estimated to be 3-7% FTE). It will require occasional early morning calls outside regular business hours.

Full salary range for this position: $80,043 to $118,302 per year. The typical hiring range for this position is from $80,043 (minimum) to $99,173 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time

Essential Duties & Responsibilities

• Operations and Administrative Support
  • Lead operational implementation of contracts including with consultants, subcontractors, and program partners.
  • In partnership with the Executive Director and Program Administrator, manage budgets and expenses.
  • Develop and oversee consulting agreements that are related to the MATRIX project, including scopes of work and budgets.
  • Liaise and monitor consultants and manage their budgets and deliverables.
  • Contribute to budget oversight and cost-share tracking.

• Program and Project Management and Support
  • Provide project management and support for the following activities:

• • • Prepare, edit, and modify documents, including summaries, reports, analyses, and presentations.
    • Gather, assemble and analyze data for summaries, reports, and/or analyses summarizing relevant learning and commenting on other significance for the project.
    • Support the development and implementation of a mentorship program for post-graduate level sub-Saharan African researchers.
    • Implement key technical projects, including landscape assessments/literature reviews, survey development and implementation, organizing expert convenings, development of project-related reports, manuscripts, and presentations.
    • Participate in and provide logistical support to key project convenings, both virtually and in-person.
    • Maintain relationships and partnerships with training opportunities for scholars and fellows; oversight of course development and timeline as necessary.
    • Develop and manage the scoring and selection process of scholars and fellows.
    • Oversee and monitor a cohort of up to 40 scholars and fellows.
    • Coordinate and oversee annual alumni events for community-building and networking, and oversee annual alumni evaluations.
    • Support, monitor and evaluate CaSE Scholar and alumni progress in contribution to the larger MATRIX MEL Framework.
    • Provide information to the MATRIX Communications team as requested and updates to the MATRIX website.
    • Maintain relationships for the CaSE Fellowship Program, including potential hosts, mentors and scholars.
    • Contribute to annual workplan and budget.
    • Provide project management and support for the following activities:

• • Support other program staff on related projects as needed (e.g., project conceptualization and scope development, process development, project implementation, reporting).

• Communications and Strategic Outreach
  • Participate in virtual teleconferences across time zones, thus requiring occasional schedule flexibility to be available in the early morning or otherwise outside regular business hours.
  • Meet with stakeholders, ensuring communication and transparency regarding project issues and decisions.
  • Represent CAMI Health at domestic and international conferences and meetings.
  • Conduct domestic and international travel as required which is estimated to be 5-7% FTE.

• Perform other duties as assigned.

Minimum Qualifications

• Minimum five (5) years of project management and/or planning experience working in the non-profit sector.
• Bachelor’s degree required, or substitute with four additional years of related experience.

Other Qualifications

• Professional experience in program development, implementation, monitoring, and evaluation.
• Experience in planning, developing, and administering academic or training programs/projects, academic and personal development seminars, courses, or workshops.
• Experience, knowledge, and/or interest in HIV prevention, contraception, microbicide, multipurpose prevention technologies (MPT) R&D, women’s health, family planning, and/or STI prevention fields a plus.
• Work experience with USAID and/or NIH preferred.
• Experience working in HIV prevention, contraception, multipurpose prevention technologies (MPTs), or other related fields.
• Experience in capacity strengthening programs.
• Experience in qualitative and/or quantitative data analysis.
• Experience in managing multiple projects, timeline development, tracking and deadlines.
• Ability to work with a variety of constituencies, including scientists, funders, and other partners.
• Strong organizational skills.
• Must be detail-oriented and adaptable.
• Excellent oral and written communication skills.
• Ability to work effectively in a remote-work environment, including maintaining consistent availability, prompt responsiveness over multiple virtual communications platforms (such as Slack, Zoom, Dropbox, Google Drive, and Outlook), and productivity as expected in an office environment.
• Ability to facilitate meetings, build consensus, and work collaboratively.
• Ability to function in a fast-paced environment, make simultaneous progress on multiple tasks, and meet deadlines.
• Ability to identify and resolve problems (both project-related and interpersonal) in a timely manner; ability to develop alternative solutions.
• Ability to work in the early morning or otherwise outside regular business hours.
• Ability to travel domestically and internationally as needed.
• Master’s degree or Doctoral degree preferred.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

The Public Health Institute is proud to be an EEO/AA employer. We recognize the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs and sexual orientation. We are committed to maintaining a diverse, multicultural working environment and particularly support applications from individuals with lived experience in the communities we seek to serve.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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