Your Role
The Project Accountant is responsible for being a financial steward of the firm by supporting the project management and leadership of the North Central Region. This role provides a solid foundation for the firm’s projects and business practices by managing contracts and ensuring fiscal health of assigned projects. In addition, the Project Accountant will be supporting the A/P process to ensure payment of invoices in an accurate, timely and strategic manner. The ideal candidate we are looking for is a team player with strong accounting, communication, and organizational skills.
What You Will Do
Work collaboratively with Project Managers and Studio Directors, establishing successful business relationships and ensuring accurate and consistent billing and financial reporting at the project and studio levels:
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Maintain organized project contract files
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Understand contract terms as related to compensation and scope
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Assist Project Managers in performing new project due diligence as specified in the firm’s project start-up and collection procedures
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Document clients' procurement process to ensure efficient delivery of invoices
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Interact with clients (internal and external), consultants, and colleagues in a productive and professional manner
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Review project work plans, budgets, and staffing plans for appropriateness to fee
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Provide accurate invoices to clients per contract terms
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Coordinate consultant invoices and payments per contract terms
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Review project labor and expense charges with Project Managers for accuracy and appropriateness
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Forecast actual vs. budget spending and analyze projects to provide meaningful input to project and office leadership
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Monitor studio accounts receivable and assist Project Managers with collection efforts
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Monitor, analyze, and report on variety of metrics at the studio level to ensure healthy business practices; become the studio leader for matters related to finance
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Provide training to Project Managers regarding financial maintenance of projects through reporting systems and tools
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Review and input invoices for proper coding to general ledger, sales tax calculation, approvals and supporting documentation
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Maintenance of onboarding new vendor process
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Generation of journal entries for a variety of accounts (office rent, prepaid expenses, etc.)
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Responsibilities include ensuring processes operate smoothly, recommending process improvements, resolving the escalation of issues and inquiries
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Collaborating with colleagues on special projects that supports the business
Your Qualifications
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Minimum Accounting or Finance Degree and 3+ years of experience
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Professional service firm accounting experience required. AE industry experience preferred
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Excellent organizational skills as well as a high attention to detail
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Strong interpersonal skills with the ability to communicate effectively with individuals at all levels
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Ability to work within a team environment and independently to prioritize tasks in a fast-paced environment
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Excellent written and verbal communication skills
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Demonstrate a high level of accuracy and stable work performance
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Ability to think strategically while still being engaged in the details
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Proficient in Excel and Outlook
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Knowledge of Deltek Vision and Coupa systems is preferred
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
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