Project Administrator

Wood is currently recruiting for an Administrative Assistant to support Wood's office in Clute, TX. This is a fast paced and demanding role that requires excellent organizational, communication and people skills. Candidates must possess a proven ability to meet deadlines. Successful candidate(s) will have experience supporting administrative office functions/activities.

Authorization to work lawfully in the US without sponsorship from Wood is required

No referral bonus applied for this position.

• Answers incoming phone calls and addresses emails
• Greets visitors and assists with badging, camera passes and access
• Interfaces with clients and vendors and ensures outcomes are appropriately communicated
• Coordinates and schedules meetings and special events
• Organizes and maintains files and records
• Prepares, formats and distributes documents such as meeting minutes, complex reports, presentations and studies
• May need to Facilitate travel
• Format documents as required
• May maintain a SharePoint / MS Teams site
• May process requisitions
• May enter/approve time and/or expenses
• Submit and reconcile expense reports
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies

• Demonstrates a professional manner in appearance
• Must possess the ability to read, write and comprehend written and spoken English
• High Level knowledge of MS Office, Adobe, Microsoft Teams, SharePoint, Visio and other software programs as required
• 4 years minimum experience in this type of capacity
• Ability to operate office equipment including computer, keyboard, mouse, copier and phone
• High Level PC skills with ability to enter data and verify accuracy
• High Level knowledge in developing and maintaining complex spreadsheets, reports, presentations and studies
• High Level knowledge of document formatting; ability to maintain and modify formats of spreadsheets and other documents in order to complete tasks
• Ability to learn other applications and use databases as required
• Understanding of project functions, terminology, policies and procedures
• Effective oral and written communication skills with professional vocabulary, professional grammar and the ability to independently compose routine written communications
• Excellent organization and time management skills and abilities to meet deadlines
• Detail oriented with a strong ability to multi-task
• Ability to resolve problems and questions independently
• Ability to maintain confidential / sensitive files and records