Project Coordinator

About WestEd

As a community of over 1,000 researchers, practitioners, consultants, and administrative professionals from all backgrounds and life experiences, we are committed to making a qualitative difference in the lives of youth, children, and adults. We conduct and apply research, develop evidence-based solutions, and provide consulting services across the country in both rural and urban communities to improve equitable outcomes for individuals from infancy through adulthood. Serving as trusted partners in the areas of education, health, and justice, our teams enhance capacity within communities and school districts to prioritize impact — asking the right questions, customizing methodologies, developing relevant tools, and implementing best practices specific to a diverse range of stakeholder needs.

Furthering diversity, equity, and inclusion is core to who we are and how we work. We are committed to working with our clients to illuminate and address disparities, value and elevate diverse voices, and ensure equitable access to our resources and services. Please review our commitment to diversity, equity, and inclusion on our Careers page at wested.org. Come and join us!

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION—Although WestEd provides the option of working at one of its facilities for employees, many roles allow employees to choose to work remotely for their own convenience. The decision to allow remote work at the employee's convenience is based on the requirements of the position or project in question.

Content Area or Department Brief Description

The WestEd CEETTA and DRTTA teams provide training and technical assistance for the California early childhood workforce to support best practices for children and families. The teams develop and implement systems of support for formative assessment and professional development to build the capacity of educators and providers as they implement and support successful outcomes for diverse populations.

The teams partner with state and local education and human service agencies to build capacity to promote a comprehensive approach to improving developmental, academic, and positive outcomes for children and youth.

The Opportunity

WestEd is seeking a dynamic program coordinator to join the team to work in a fast-paced environment. Our team focuses on projects that lie at the intersection of racial equity, social justice, and workforce development. You will undertake a variety of project management support, and product coordination activities for online, virtual, and in-person training development for early childhood professionals. Specifically, this position includes deep knowledge of the Desired Results System, supporting daily tracking of tasks, meeting scheduling, working in Smartsheet and Box, and support team leadership. The ideal candidate will have experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds as well as the ability to flex communication styles to match multiple cultural environments. Experience with common web-based business solutions and content management is preferred. The successful candidate will have excellent communication skills with spoken and written language abilities in English and Spanish. You must live in California and be able to work from our Alameda, Camarillo, Sacramento office.

Core Focus Areas

Administrative:

• Support the team’s project management for individual activities including creating activity workplans and staying on top of tasks to ensure timely completion by the team.
• Contribute to the development and management of project-specific work plans to ensure the submission of deliverables are on time and responsive to the scope of work for the project. This requires tracking and communicating progress toward milestones; tracking project needs, risks, and challenges; and coordinating and communicating with the project director and project financial analyst.
• Use Smartsheet and Box to manage product development.
• Schedule meetings to support product development.
• Work with task leads to coordinate with developers and subject matter experts.
• Excellent written and verbal communication skills, and ability to communicate with diverse audiences, specifically racially, ethnically, and socioeconomically diverse communities.
• Communicate regularly with the funder to support entering new training and problem-solving issues that arise.

What We’re Looking For

• Must be able to work in one of the following WestEd offices (Alameda, Camarillo or Sacramento).
• A commitment to racial and social justice and improving outcomes in education.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• The ability to manage multiple tasks and priorities in a timely and organized manner.
• Initiative, resourcefulness, and careful attention to detail.
• Proficiency with project planning and management tools including SmartSheet, Excel, and Box.
• Good writing ability and command of English and Spanish languages.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• The ability to learn quickly and multi-task effectively.
• Excellent interpersonal communication skills and ability to work as a team member.

• Note: Visa sponsorship is not available for this position. Successful candidates must be authorized to work in the United States.

SALARY AND BENEFITS:

The full salary range for this position, WestEd level F, is $74,080 to $111,100 but WestEd does not typically hire at or near the top of the salary range. The typical hiring range for this role is $74,080 to $92,600. The actual offer takes into account multiple factors including but not limited to education; experience; internal equity, and other organizational needs.

In addition to the base salary, benefits include:

• 15% contribution toward retirement effective day 1 of employment

• Pre-tax Flexible Spending Accounts

• All health/welfare benefits are effective first of the month following hire date

• PTO: 3 weeks vacation (increases to 4 weeks beginning the 4th year of employment), paid holidays, and 12 days paid sick leave per year

• Life Insurance: value of 3x gross salary

• Opportunities for annual merit-based performance increases + annual incentives

• Professional development opportunities & mentorship program

For more detail about our benefits, go to:

https://www.wested.org/work-at-wested/benefits/

Committed to the diversity of race, ethnicities, perspectives, and opportunities, WestEd offers a variety of social and professional learning communities, such as Employee Resource groups, the Data Intelligence, Insights, and Innovation PLC, and the WestEd Parent Community, just to name a few. We hope you’ll consider joining us to build better schools, communities, learning pathways, and more! #LI-Remote #LI-Hybrid

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)