Property Management Assistant (Hourly)

The Building & Property Management team is responsible for the management, operations, and building services for a multi-use building portfolio totaling almost 5 million square feet, spanning 6 municipalities within Central Florida. We work closely with all tenant business units, service providers, and support teams to ensure efficient operations and safe, functional work environments for more than 13K cast /contractor residents.

The Property Management Administrator role is a critical part of this high-functioning team, responsible for supporting all team members and their administrative tasks, as well as activities related to operations, projects, and sustainment.

You will report to the Manager of Programs for Building & Property

Management.

You Will

• Partner with and handle working relationships with multiple internal and external operational property management-related entities/vendors/support teams, inclusive of Corporate Lease Administration and Corporate Real Estate.
• Responsible for invoice reconciliation to support quarter and year-end goals. Report outstanding balances to assist with project closeouts.
• Build and handle purchase orders for Florida projects, both Walt Disney World and Corporate, as needed. Partner with the Purchase to Pay team to troubleshoot vendor payment issues.
• Enter data, as needed into PMWeb for the project management team
• Maintain insight into and help coordinate calendars for Building & Property Management Leadership and team functions, partnering with other assistants to support activity, including visiting Corporate Real Estate executive needs.
• Work independently in support of departmental priorities – supporting space planning and occupancy, research and tracking for sustainment operations projects, and administration of utility bills to ensure payments are made
• Process vendor backstage and building access through EasyLobby
• Perform general administrative duties – ordering supplies, coordinating company vehicle preventative maintenance, etc.

You Will Have

• Strong written and verbal communication skills
• Ability to problem solve
• Display initiative in driving value beyond individual tasks
• Strong organizational skills with acute attention to detail
• Ability to multi-task
• Ability to work independently and collaboratively
• Proficiency with Microsoft Office
• Approachable, flexible, and friendly with a positive demeanor
• Able to handle several projects and independently prioritize and meet tight deadlines

Preferred Qualifications

It would be great if you also had experience with:

• Experience with SAP and PMWeb
• Experience in real estate or property management
• Knowledge of WDW and TWDC business units
• Notary

Education

• High School Degree or Equivalent

Additional Information

Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

About The Walt Disney Company

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. You will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other basis prohibited by federal, state, or local law. Disney fosters a culture where ideas and decisions from all people help us grow, create the best stories, and be relevant in a changing world.

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