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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The School of Architecture and Landscape Architecture (Stuckeman School) is seeking to hire an experienced administrative professional as an Academic Program Coordinator - Senior Support for the Department of Architecture.

The Academic Program Coordinator will focus on the day-to-day administrative operations of the department, provide administrative support to the department head, serve as the department’s Undergraduate Program Coordinator, and oversee and organize awarding of scholarships and student competitions.

In addition to being the primary contact for undergraduate architecture students and applicants, the Academic Program Coordinator will work directly with faculty, the advising staff, and many external constituents.

More specific responsibilities include but are not limited to:

• Manage the department head’s calendar, schedule meetings, and arrange travel. Compile and organize data, agendas, and other meeting materials for committees chaired and/or attended by the department head.

• Collaborate with faculty and department leadership to forecast course/certificate enrollment; retrieve, compile, and analyze course data; assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks.

• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information.

• Plan and coordinate events including graduation receptions, orientations, summer days, prospective student visits, open houses, and other program events; arrange volunteer schedules for events.

• Coordinate scholarship, assistantship, and fellowship data and funds; prepare award letters, notify donors, monitor expenses, prepare and analyze financial reports; assign and monitor teaching assistant class assignments.

The Academic Program Coordinator will work both independently and collaboratively, utilizing organizational and multi-tasking skills, to complete the position’s responsibilities. Occasional evening and weekend work is required. 

This position will have an in-person work arrangement. The Stuckeman School Office offers a flexible work arrangement that combines remote and on-campus workdays, coordinated by the staff manager. Questions related to flexible work should be directed to the hiring manager during the interview process.

Education and Experience:
This position will be filled at the Senior Support level, which requires a minimum of an Associate degree and four years of relevant experience, or an equivalent combination of education and experience. 

Proficiency with Microsoft Office 365 (Word, Excel, Outlook) and prior experience working in a direct administrative support role are required. Experience working with database systems is preferred.

Additional Qualifications:

• Excellent interpersonal and communication skills

• Driven to provide excellent customer service and help students succeed

• Demonstrated ability to be detail-oriented

Application Procedures: To be considered for this position, submit a cover letter and resume.

About the School

The Stuckeman School is within the College of Arts and Architecture at The Pennsylvania State University. The Stuckeman School houses three departments: Architecture, Graphic Design, and Landscape Architecture, creating a thriving interdisciplinary education and research environment to incubate future designers and make positive impacts on the environments and communities.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time, sick time, paid holidays, and 75% tuition discounts (including for a spouse and dependent children up to the age of 26). Please visit https://hr.psu.edu/benefits for more detailed information.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all of its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS: